Office and Facilities Coordinator

The Office Operations team of a leading global financial firm plays a central role in creating a high-quality workplace experience. This position supports day-to-day office operations with a focus on coordinating amenities, from restaurant services to white-glove wellness offerings, while partnering closely with teams across Events, HR, Recruiting, IT, and Executive Support.

Responsibilities

• Assist the Office Operations team in maintaining the office space in a clean and safe setting.
• Conducting daily walkthroughs to identify, escalate, and quickly resolve maintenance issues, conducting assigned maintenance checklists and safety walkthroughs on schedule.
• Coordinating service work such as janitorial, shredding, first aid kits, restaurant staff, pest control, and other existing vendor relationships.
• Utilizing project management software to create and update documentation, maintaining notes to a high standard, and sourcing additional detail from the reporter where required.
• Responding to employee customer service requests regarding the physical space and amenities.
• Supporting meeting services with event furniture setup and reset as needed.
• Supporting the desk arrangement workflow by setting up desks for new hires and internal visitors, and resetting desks after departures.
• Supporting Reception and physical security operations at the front desk by providing coverage for lunches and breaks; providing full coverage for absences and vacations.
• Assisting with monthly credit card, shipping, and lease statement reconciliations.
• Providing ad-hoc support for the wider Office Operations team and other collaborative efforts as a firm.

Ideal Experience

• 1+ years’ experience in a corporate office environment supporting 250 + employees.
• Strong customer service skills.
• Clear, professional written and verbal communication skills, comfortable communicating verbally and via written correspondence with all levels of the business (from service vendors to C-suite).
• Ability to quickly learn and use new technology; proficiency with Outlook is required, prior experience with Atlassian tools preferred.
• Ability to stand, lift to 50 lbs, stoop, bend, reach above your head, and climb a step stool.

The Larko Group is a women-owned, premier staffing and recruiting firm based in Chicago with a nationwide reach. We specialize in Direct Hire, Temp-to-Hire, and Temporary/Project placements across a wide range of roles, including Executive Assistants, Administrative Assistants, Personal Assistants, Chief of Staff, Office Managers, Receptionists, General Office, Event Support, Project Management, and Customer Service.