Executive Assistant

Executive Assistant

Employment Type: Full-time

Schedule: Mon-Fri, 8am-5pm (potential on-call)

Salary: $ 60,000-65,000

Report to: President

At PJ Morgan Real Estate, we believe in more than just real estatewe believe in making a lasting impact. Our guiding philosophy shapes every interaction, our mission drives us to deliver exceptional service, and our vision keeps us focused on the future. Together, these principles define who we are, how we serve, and why we're committed to being With You For Lifeevery step of the way.

Guiding Philosophy With You for Life All Things Real Estate

Mission Statement We empower people to achieve their real estate goals by delivering exceptional service, expert guidance, and personal experiences that build lasting value within our community.

Vision Statement To leave a lasting mark on the community by providing meaningful real estate experiences.

Core Values - what motivates and guides us in how we work with one another, customers & clients, and our community:

• Welcome and Lead Change
• Be Optimistic In The Hard Times and Humble In The Best
• Stay True To Ourselves
• Think Like a Business, Act Like a Family
• Cultivate Lifelong Relationships
• Enrich The Community We Love and Live In

Do you share similar values? Send us your application and resume today! Keep reading for the details.

As a rapidly growing, full-service real estate firm, we offer services in commercial property management, residential property management, association management, commercial sales & leasing, residential home sales, business sales, event management and real estate auction services. Your exposure to all things real estate will give you the tools to expand your knowledge and your career. This role reports to and works directly with the CEO and requires collaborating with the directors of commercial and residential sales, commercial and residential agents, the marketing team, accounting and vendors. We are looking for someone with an outgoing personality, a welcoming attitude, and strong communication skills! PJ Morgan Real Estate leads by example and models behavior that is consistent with its company values - the ideal candidate would do the same!

The Scope of Work

• Manage CEO's calendar, scheduling, travel, and daily priorities to ensure alignment with revenue-generating activities.
• Serve as gatekeeper for communications, screening calls and emails, drafting correspondence, and maintaining strict confidentiality.
• Prepare reports, presentations, meeting agendas, and summaries to support executive decision-making.
• Manage projects, create streamlined workflows, and improve internal systems for efficiency and scalability.
• Monitor expenses and invoice processing, and basic financial tracking related to business operations.
• Lead or support special projects, research initiatives, and business development efforts as directed by the CEO.
• Lead logistical coordination for events and meetings, including venue procurement, vendor, contract management, and on-site execution support.

The Ideal Candidate

• Strong interpersonal and communication skills and the ability to work with a variety of individuals including leadership, coworkers, vendors, clients, and customers
• Exhibits discretion and professionalism when handling sensitive and confidential information
• Displays above average written and oral communication skills and ability to communicate directly and openly with the executive team
• Models a strong work ethic with the ability to operate autonomously, make sound judgement calls, and switch gears quickly in a fast-paced environment
• Technically adept with strong computer skills and familiarity with Microsoft 365 applications including OneDrive, SharePoint, Teams, etc. Must have a thorough understanding of Outlook email and calendar management
• Desires continuous professional self-development
• Finds fulfillment in "going the extra mile" and seeking out opportunities to help others