FWS Administrative Assistant
$18 per hourAmbow Education, Inc
Job Description
Job Description
Title of position: Administrative Assistant / Student Worker
Supervisor: Maia Wakefield (Assistant Director of Enrollment)
Position Start Date: Spring 2026
Number of students needed: One (1)
Schedule: TBD, 20 hours max per week
Salary: $18 per hour
GENERAL SUMMARY
The department is seeking a reliable, organized, and detail-oriented student to serve as an Administrative Assistant. This position provides essential support to our daily operations and offers a great opportunity to gain professional office experience.
Note: This position is funded through the Federal Work-Study program. Applicants must have a confirmed Federal Work-Study award in their current Financial Aid package to be eligible.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Management: Assist the Director with assigned administrative tasks with assigned administrative tasks.
- Data & Documentation: Assist with data entry, filing (digital), scanning, and photocopying documents.
- Scheduling: Assist in scheduling meetings, managing calendar appointments for staff, or reserving conference rooms.
- Office Upkeep: Monitor outreach supply inventory and submit requests for replenishment; ensure the office areas remain tidy.
- Special Projects: Assist staff with event preparation, campus errands, and research tasks as needed.
- Confidentiality: Handle sensitive information with discretion and adhere to FERPA privacy standards.
REQUIRED QUALIFICATIONS
- Must have a minimum of a 3.0 CGPA (must at least be in 2nd quarter to have CGPA)
- Must have no history of academic or conduct issues on campus or in student housing
SKILLS AND SPECIFICATIONS:
- Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail).
- Soft Skills:
- Strong verbal and written communication skills; ability to multitask and prioritize work effectively. Verbal and written fluency in English.
- Excellent spelling and grammar.
- Outstanding organizational and planning skills, customer service-oriented.
- Great attention to detail, successfully perform under pressure/to deadlines.
- Ability to work in a fast-paced environment and manage multiple projects.
- Attributes:
- Punctual, dependable, and able to work independently with minimal supervision.
- Ability to complete tasks that are requested in a timely manner.
- Reliable, independent, self-motivated, and able to take ownership of project.
- Experience: Prior office or customer service experience is a plus, but not required. We are willing to train the right candidate!
SCHEDULE
Work shifts will be scheduled between 8:00 AM - 5:00 PM, Monday - Friday. We are committed to accommodating your academic schedule and exam periods.
APPLICATION DEADLINE :
Open until filled
Vacancy posted 5 days ago
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