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FWS Administrative Assistant

$18 per hour

Ambow Education, Inc

Job Description

Job Description

Title of position: Administrative Assistant / Student Worker  

Supervisor: Maia Wakefield (Assistant Director of Enrollment)

Position Start Date: Spring 2026

Number of students needed: One (1)

Schedule: TBD, 20 hours max per week

Salary: $18 per hour

 

GENERAL SUMMARY

The department is seeking a reliable, organized, and detail-oriented student to serve as an Administrative Assistant. This position provides essential support to our daily operations and offers a great opportunity to gain professional office experience.

Note: This position is funded through the Federal Work-Study program. Applicants must have a confirmed Federal Work-Study award in their current Financial Aid package to be eligible.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Management: Assist the Director with assigned administrative tasks with assigned administrative tasks.
  • Data & Documentation: Assist with data entry, filing (digital), scanning, and photocopying documents.
  • Scheduling: Assist in scheduling meetings, managing calendar appointments for staff, or reserving conference rooms.
  • Office Upkeep: Monitor outreach supply inventory and submit requests for replenishment; ensure the office areas remain tidy.
  • Special Projects: Assist staff with event preparation, campus errands, and research tasks as needed.
  • Confidentiality: Handle sensitive information with discretion and adhere to FERPA privacy standards.

REQUIRED QUALIFICATIONS

  • Must have a minimum of a 3.0 CGPA (must at least be in 2nd quarter to have CGPA)
  • Must have no history of academic or conduct issues on campus or in student housing

 

SKILLS AND SPECIFICATIONS:

  • Technical Skills: Proficiency in Microsoft Office (Word, Excel, Outlook) or Google Workspace (Docs, Sheets, Gmail).
  • Soft Skills:
    • Strong verbal and written communication skills; ability to multitask and prioritize work effectively. Verbal and written fluency in English.
    • Excellent spelling and grammar.
    • Outstanding organizational and planning skills, customer service-oriented.
    • Great attention to detail, successfully perform under pressure/to deadlines.
    • Ability to work in a fast-paced environment and manage multiple projects.
  • Attributes:
    • Punctual, dependable, and able to work independently with minimal supervision.
    • Ability to complete tasks that are requested in a timely manner.
    • Reliable, independent, self-motivated, and able to take ownership of project.
  • Experience: Prior office or customer service experience is a plus, but not required. We are willing to train the right candidate!

SCHEDULE

Work shifts will be scheduled between 8:00 AM - 5:00 PM, Monday - Friday. We are committed to accommodating your academic schedule and exam periods.

APPLICATION DEADLINE :

Open until filled

 

Vacancy posted 5 days ago
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