Executive Assistant

Job Description

Job Description

We are looking for an organized and discreet Executive Assistant to support the Director of Data & Culture in a fully onsite role based in Havertown, Pennsylvania. This contract opportunity is ideal for a detail-focused individual who can manage administrative operations, coordinate schedules and events, and help maintain accurate grant-related documentation within an education setting. The person in this role will serve as a key point of coordination across internal teams and external partners while handling sensitive information with discretion.

Responsibilities:

• Provide day-to-day administrative support to the Director of Data & Culture, ensuring priorities, communications, and follow-up items are handled efficiently.

• Oversee calendar planning, schedule meetings, and coordinate executive appointments and related logistics.

• Prepare presentations, correspondence, and other business documents using Microsoft Office applications.

• Assist with the administration of grant activities, including documentation for Title I, Title II, and Title IV programs, while keeping records accurate and organized.

• Process purchase orders, monitor expenditures, and help maintain financial tracking documents for departmental needs.

• Coordinate events and meetings by managing timelines, materials, attendance details, and onsite arrangements.

• Serve as a liaison between the district and outside vendors to support timely communication and service coordination.

• Handle confidential information with a high level of discretion and maintain organized administrative records.

• Support travel planning and related arrangements for executive meetings or district business as needed.

• Minimum of 3 years of experience in an executive assistant or high-level administrative support role.
• Proficiency with Microsoft Office and the ability to create clear and accurate documents, reports, and presentations.
• Demonstrated experience managing calendars, executive meetings, and scheduling priorities in a fast-paced environment.
• Strong organizational skills with the ability to track records, expenditures, and multiple deadlines accurately.
• Experience coordinating travel arrangements, meetings, or events for leadership teams.
• Excellent written and verbal communication skills with the ability to interact effectively with staff and external partners.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.
• Willingness and ability to complete required background screening, child abuse clearance, and drug testing.