Administrative Assistant II

Job Opportunities at Texas State University Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position. High School Diploma/ GED . 1-2 years minimum experience in office environment. Ability to work both independently and within a team to accomplish assigned projects and tasks. Strong written and oral communication skills. Ability to communicate promptly and effectively via email. Effectively and efficiently respond to requests from students, faculty, and staff. Experience handling confidential materials such as budgets and personnel files. Intermediate math ability for basic calculations. Basic filing ability in both electronic and traditional filing systems. Ability to prioritize, multitask, and maintain focus while handling various tasks. Strong work ethic to include dependability, reliability, ability to take initiative, and resourceful problem-solving skills. Ability to adapt to changing situations and willingness to learn new methods. Proficiency with software and productivity tools (particularly MS Office applications, Adobe, RICOH copier/scanner unit, etc.). Preferred Qualifications Previous experience working in a college or university environment. Experience using Texas State enterprise software (i.e., SAP , Oracle, etc.). Website development and maintenance, including content management systems and social media accounts (particularly Texas State Gato). Knowledge of and experience supporting academic department. Knowledge of University policies and procedures. Experience in an administrative office setting. Excellent attendance and punctuality. Demonstrated ability to work effectively and collaboratively in teams that may include staff, faculty, and students. Job Description Administrative Assistant II provides administrative and general clerical support to the management and staff within the Chemistry & Biochemistry Department. Job Duties Support to the doctoral and masters programs. Provide support to students, faculty and staff. Scheduling classes and managing overrides. Organize prospective student visits, assist program directors & advisors with managing student data. Update brochures and website. Perform other short-term projects as assigned by program staff, departmental management and staff. Additional Duties as assigned. Additional Information to Applicants Job Open Date Job Open Date 10/19/2026 Job Close Date (posting closes at midnight) Job Close Date (posting closes at midnight) 10/30/2026 Open Until Filled No Normal Work Days Normal Work Hours Start 8:00AM Normal Work Hours End 5:00PM Posting Notices Legal and Required Notices Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications. Why Choose Texas State University? Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy: Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks. Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions. At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. 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