Construction Contract Administrator

Job Description

Job Description

Construction Contract Administrator

Company Name: Major Contracting

Location : Corporate Headquarters & Regional Commercial Operations (Field Office / Hybrid Deployment)

Job Type : Full Time, Permanent

Schedule: Full Time, Monday through Friday

Industry: Commercial General Contracting, Heavy Civil Construction, and Subcontractor Compliance

Pay Scale: $60,000.00 to $80,000.00 base annual salary based on experience

Incentives: Corporate 401(k) Retirement Plan, Comprehensive Health Insurance Packaging, Paid Time Off, Professional Development & Contract Tech Training (e.g., Document Crunch)

The Opportunity

Major Contracting is seeking an organized, detail-oriented Construction Contract Administrator to lead our contract administration, insurance verification, and subcontractor risk management division.

In this central operational support position, you will bridge estimating, project management, and accounting—preparing, executing, and auditing prime commercial contracts, master subcontractor agreements (MSAs), payment/performance bonds, and Certificates of Insurance (COIs). Working closely with project executives and insurance carriers, you will utilize modern AI-assisted contract review tools (such as Document Crunch) to flag risk allocations, eliminate coverage gaps, and keep project onboarding moving without delay. If you bring strong construction administrative experience, meticulous attention to detail, and a firm grasp of commercial insurance and bonding requirements, Major Contracting provides competitive compensation ($60k–$80k), comprehensive benefits, and a supportive team environment.

Key Responsibilities

• Contract Lifecycle & Subcontract Management: Draft, process, review, and track master subcontractor agreements, purchase orders, work orders, and owner prime contracts in alignment with company risk guidelines.
• Insurance Compliance & Risk Mitigation: Request, audit, and track subcontractor Certificates of Insurance (COIs), endorsements (Additional Insured, Waiver of Subrogation), and statutory workers' compensation coverage to ensure active jobsite compliance.
• Surety Bonding & Pre-Project Documentation: Coordinate payment and performance bonds, letter of credit submittals, vendor disclosures, and state licensing verifications for newly awarded commercial builds.
• Estimating & Bid Proposal Support: Assist the estimating division with compiling bid packages, public works bid forms, prequalification questionnaires, and mandatory project compliance disclosures.
• Contract Risk Auditing & Software Utilization: Review incoming client contracts and vendor markups using contract review platforms (e.g., Document Crunch) to identify indemnification risks, liquidated damages clauses, and retainage terms.
• Subcontractor Prequalification & Onboarding: Manage vendor prequalification databases—evaluating trade safety metrics (EMR), financial stability, past performance records, and licensing status.
• Document Control & Audit Readiness: Maintain structured, audit-ready digital archives for all executed contracts, lien waivers, COIs, bonding instruments, and legal addenda.

What You Need to Succeed (Qualifications)

• Required
• Industry Tenure: Minimum 2 to 4 years of experience managing construction contracts, subcontractor compliance, insurance verification, or project administration with a General Contractor or Subcontractor.
• Contract & Compliance Literacy: Deep understanding of commercial construction contracts, insurance coverage mechanics (GL, Auto, Workers' Comp, Umbrella), and surety bonding protocols.
• Software Infrastructure Competency: High proficiency in Microsoft Office 365 (Word, Advanced Excel, Outlook) with strong adaptability to electronic signature platforms and contract repository software.
• Analytical Precision: Exceptional attention to detail with the capability to identify contractual risk gaps, expired insurance policies, and missing compliance documents proactively.
• Communication & Follow-Through: Excellent verbal and written communication skills to negotiate compliance details firmly and professionally with subcontractors, brokers, and project managers.
• Preferred
• Specialized Software Experience: Direct experience using Document Crunch, Procore, Textura, or dedicated contract review/compliance software.
• Educational Background: Associate's or Bachelor's Degree in Business Administration, Paralegal Studies, Construction Management, or Accounting.

Compensation & Benefits

• Competitive Base Salary: $60,000.00 to $80,000.00 base annual salary based on experience.
• Wealth & Retirement: Corporate 401(k) retirement savings plan options.
• Health & Wellness: Comprehensive medical, dental, and vision insurance coverage choices.
• Work-Life Balance: Paid Time Off (PTO) allocations covering paid vacation weeks, personal sick leave, and company holidays.
• Professional Growth: Access to company-paid trade seminars, software training (Document Crunch), and contract management development programs.

About Major Contracting

Major Contracting is an established commercial general contractor recognized for project execution, integrity, and operational discipline. We foster a collaborative corporate environment where administrative and risk compliance leaders bypass organizational friction, working directly alongside project managers and executives to safeguard project margins and build rewarding, long-term careers.

Selection choices are guided strictly by job-related capabilities, technical contract administration skills, and verified performance records.