Admin Assistant

We are seeking an Administrative Assistant for a full-time opportunity in Simi Valley, CA. This role is ideal for an organized, detail-oriented, and outgoing administrative professional who enjoys supporting leadership, coordinating office operations, and keeping projects and daily workflows moving smoothly.

This position offers a positive, team-focused environment with supportive leadership, consistent daytime hours, and a wide variety of responsibilities that keep the workday engaging. 

Key Responsibilities

- Support project-related administrative tasks, including ordering materials, creating purchase orders, preparing vendor invoices, maintaining job folders, and updating project management software.
- Answer and direct phone calls, manage voicemails, handle mail, prepare shipping labels, and provide professional communication by phone, email, and in person.
- Assist executive leadership with scheduling, travel arrangements, property administration, maintenance coordination, vendor follow-up, and document management.
- Maintain organized office operations, including office supplies, kitchen supplies, calendars, filing systems, conference rooms, and general workspace organization.
- Support accounting and HR administrative needs, including mailing vendor payments, assisting with employee-related documentation, and maintaining accurate files.
- Help coordinate meetings, team events, birthdays, work anniversaries, weekly schedules, and other office activities.

Compensation and Benefits

- Pay: $22 per hour, with potential consideration up to $24 per hour for a highly qualified candidate.
- Schedule: Monday through Friday, 8:00 a.m. to 5:00 p.m.
- Location: Simi Valley, CA.
- Employment Type: Direct hire.

Required Qualifications and Skills

- Manage office administration, phone communication, filing, scheduling, supplies, and daily office coordination.
- Support project administration, including purchase orders, vendor communication, job folders, invoice preparation, and project software updates.
- Assist CEO, CFO, Accounting, HR, vendors, installers, employees, and visitors with timely and professional administrative support.
- Coordinate calendars, meetings, travel arrangements, property-related tasks, and office events.

- Minimum of 1 to 2 years of experience in an office or administrative support environment.
- Proficiency with Microsoft Word, Outlook, and Excel.
- Some knowledge of QuickBooks.
- Typing speed of 45 WPM or higher.
- Strong attention to detail with the ability to meet deadlines and manage multiple priorities.
- Excellent verbal and written communication skills, including strong phone etiquette.
- Strong organizational, follow-up, proofreading, grammar, letter-writing, and file management skills.
- Ability to work independently, prioritize urgent tasks, and remain effective in a fast-paced environment.
- Positive, outgoing, professional personality with a team-oriented approach.
- Comfortable working in a faith-based business environment.

Preferred Qualifications

- Prior experience supporting executives, accounting, HR, property administration, purchasing, or vendor coordination.
- Experience using project management software or maintaining job folders and project documentation.
- Background in a professional office where accuracy, deadlines, and customer service are high priorities.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.