Executive Assistant to Private Family Office Principal

Executive Assistant to Private Family Office Principal

Read on to find out what you will need to succeed in this position, including skills, qualifications, and experience.

A well-established private family office is seeking a polished, highly discreet Executive Assistant to support its principal directly. This is a rare opportunity to step into a true right-hand role for someone who has built a warm, respectful, boutique culture.

You'll be the central hub connecting a small, close-knit team (family office staff, a second assistant, property management, IT, finance, and legal) - managing the principal's calendar, communications, and day-to-day personal and professional logistics with a birds-eye view of everything in motion.

Location: Midtown East, Manhattan

Schedule: Hybrid (in-office Mon–Thu, remote Fridays)

This is a high-touch but well-managed role — not a true 24/7 grind, just someone who's consistently on top of the details and communicates proactively.

Compensation based upon experience: $150K–$250K base range + discretionary bonus, fully company-paid medical/dental/vision, 401(k) match, 3 weeks PTO + sick time, free lunch in-office

What you'll do:

• Own the principal's daily Outlook calendar, schedule, and reminders; keep him on time and prepared
• Coordinate closely with his driver and household/travel logistics, including private aviation
• Manage correspondence, inbox, and phone communications; draft and edit emails
• Handle scheduling for medical appointments, reservations, and personal errands
• Work closely to build relationships with family members, professional stakeholders, etc.
• Conduct light research and prepare materials as needed
• Serve as a trusted liaison across the office's internal functions

What we're looking for:

• Bachelor's degree required
• 8–12+ years supporting a HNWI, high-level executive or principal (industry background open)
• Discreet, loyal, and trustworthy above all else
• Confident, succinct communicator with strong common sense
• Fast, adaptable learner who can figure things out independently
• Highly organized multi-tasker with sharp attention to detail
• Tech-savvy (MS Office/Outlook, Zoom, Bloomberg Terminal familiarity a plus, Expensify, AI tools)
• Warm, positive, team-first attitude — no task too small
• Comfortable around office pups!

Please submit your resume to apply!

You can use WorkGrades to collect and manage your references for free and share them with us or anyone else you choose by visiting /home/candidate. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. xhyhwjd We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.