Accounting Manager

Our client is an established provider of Applied Behavior Analysis (ABA) therapy for children with autism, which operates multiple centers across Maryland and Virginia, serving hundreds of families with a large team of clinicians and staff, and is committed to high-quality, family-centered care. This role is for an Accounting Manager to run the day-to-day finance operations of daily cash, accounts payable, payroll execution, month-end revenue files, reconciliation preparation, and the working relationship with the outsourced accounting team. The role is the hands‑on operator inside the finance function and the primary internal point of contact for the FAO partner’s day-to-day work. The Accounting Manager reports to the VP of Finance and works in close coordination with the outsourced accounting FAO team, the Head of HR / payroll specialists, and the revenue cycle team. This is an execution-focused role: it carries the recurring daily, weekly, and monthly cadence that keeps the books current, cash accurate, and payroll on time. Core Responsibilities Daily Cash and Banking Operations Pulls M&T Treasury Center balances before the start of the business day; updates the daily cash log; uploads to the outsourced accounting FAO portal. Matches EOB activity in CentralReach to cash transactions; reviews 100% of prior-day bank transactions across all accounts and flags anomalies to the VP of Finance. Executes the daily sweep of the primary account to target balance; journals offline bank transactions in Bill.com as needed. Reviews a sample of corporate-card activity (Tallie) daily; prepares wire / ACH requests for dual-control approval. Accounts Payable Pulls emailed invoices into Bill.com and codes them by department for approval; runs the weekly AP queue. Coordinates new vendor setup with the FAO (W-9, vendor request form); maintains AP accuracy against approval thresholds. Payroll Execution Runs the bi-weekly payroll in ADP: validates logged items against preview reports (new-hire compliance, employee changes, statistical summary, payroll register), locks and approves before deadline, and confirms GLI sync to Sage Intacct. Pulls funding / wire confirmations and ties out to the cash pull; refreshes Martus and reviews the payroll JE. Submits semi-monthly workers’ comp wage reporting (payroll-by-class) where required; confirms per-pay-period 401(k) contribution funding. Handles garnishment / levy intake — scans and routes notices, coordinates with the payroll specialist on setup, and reviews the garnishment report each pay period. Note: employee changes (new hires, terms, comp, PTO) are entered by HR; payroll tax is filed by ADP under POA. The Accounting Manager is the run operator, not the system of record for employee data. Month-End Revenue and Close Support Prepares month-end revenue files: runs the revenue report, ensures location fields are complete in CentralReach, mirrors PM pivot tables, ties out, and uploads to the FAO portal and CentralReach. Ties out the cash posting log and updates the outsourced accounting coding file (non-AR); uploads bank statements, cleared checks, and corporate-card statements to the FAO portal. Prepares internal reconciliations for key accounts (accrued expenses, accrued bonuses, prepaids, partner distributions) ahead of the FAO close; reviews FAO reconciliations in BlackLine. Finalizes Tallie expense reporting each month and alerts the FAO to pull into Sage. Maintains the budgeting / forecasting platform (Martus or comparable) — refreshes actuals, ties out departmental data, and prepares the underlying files the VP of Finance uses for budget-vs-actual and reforecasting. FAO Working Cadence Primary day-to-day contact for the outsourced accounting FAO team. Joins the recurring working call; manages open items, pending JEs, and vendor questions; escalates to the VP of Finance where judgment or sign-off is required. Maintains working files and the cash log on the shared portal. State Portals and Routine Compliance Maintains routine upkeep of state tax, unemployment, and Secretary of State portals; runs notices through ADP SmartCompliance; supports annual report and apportionment data pulls for the VP of Finance and Harbor Compliance. Supports the weekly credentialing log refresh and Verifiable report review in coordination with the credentialing team. Administrative and Vendor Support Maintains the corporate-card program roster (new users, limits) and Tallie user setup. Supports IT and facilities work-order tracking (FIIX) and routine vendor-invoice processing across utilities, internet, and MSP accounts. Required Qualifications 5+ years of progressive accounting experience, including hands‑on close, AP, and cash / bank reconciliation work. Direct payroll-processing experience (ADP strongly preferred) and comfort with payroll tax mechanics. Experience working alongside an outsourced accounting team or within a multi‑entity / multi‑site finance function. Proficiency with a mid‑market ERP (Sage Intacct preferred) and AP / reconciliation / expense platforms (Bill.com, BlackLine, Tallie, Martus or comparable). Strong spreadsheet skills and attention to detail; comfortable owning recurring deadlines without prompting. Associate’s or Bachelor’s degree in Accounting or Finance, or equivalent experience. Strongly Preferred Healthcare services or behavioral health / ABA experience. Familiarity with CentralReach and payor-driven revenue / AR environments. Multi‑state payroll and unemployment experience. Reporting Structure and Team Context Reports to: VP of Finance. Direct reports: None initially. Coordinates daily with payroll specialists (under HR), the outsourced accounting FAO team, and the revenue cycle team. External: outsourced accounting FAO (day‑to‑day), ADP, Bill.com / BlackLine / Tallie / Martus support, M&T treasury operations. Compensation Base salary: commensurate with experience. Target bonus, standard benefits package (health, dental, vision, 401(k)), and paid time off. Hybrid work schedule; note the daily cash and AP cadence assumes reliable early‑day availability. #J-18808-Ljbffr