Accounting Technician

Location 3330 Atwood Avenue,Madison, WI, 53704,United States Base Pay $28.00 - $33.00 / Hour Job Category Administration, Accounting, Finance Industry Administrative, Nonprofit, Public Gardens & Museums Employee Type Part Time Required Degree 2 Year Degree Manage Others No Contact information Organization Overview Olbrich Botanical Gardens is home to 16 acres of outdoor display gardens and a 10,000 square foot tropical conservatory. The outdoor gardens include 10 unique specialty gardens and received the 2022 American Horticultural Society Environmental Award. Indoors, the tropical Bolz Conservatory exhibits an extraordinary collection of exotic plants and orchids complemented by colorful birds and koi. Olbrich is committed to a culture of sustainability and education so that everyone - including future generations - can experience and learn about the fascinating world of plants and gardens. Olbrich Botanical Gardens is operated through a public/private partnership between the City of Madison and the Olbrich Botanical Society (OBS), the non‑profit organization that raises over $4.7 million each year to support the daily operation of the Gardens. Together both entities manage a combined operating budget of $7 million and an additional yearly capital improvement budget. OBS helps lead capital campaigns, including its most recent campaign (2020) that raised $6 million to build new greenhouses and the Frautschi Family Learning Center. Inclusion Commitment In pursuit of our mission to enrich lives and inspire harmony with the natural world, Olbrich Botanical Gardens is committed to creating an inclusive environment where every visitor, volunteer, and staff member is valued and feels they belong. With mindful intent and a dedication to continuous learning, we will work to remove barriers to inclusion through education, organizational improvements, and collaborative partnerships with our diverse community. Together, we celebrate the importance of plants and foster a sustainable, connected world. The Organization has reviewed this position description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Please note other duties and responsibilities may be assigned or removed at any time. This document does not represent a contract of employment, and the Organization reserves the right to change this position description and/or assign tasks for the employee to perform, as the Organization may deem appropriate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position. Purpose of Position The Accounting Technician assists with day‑to‑day financial activities of Olbrich Botanical Society (OBS). This is a responsible and confidential position that reports to the Director of Business Operations. The Accounting Technician supports accounting needs, manages revenue received on site, processes payroll, generates financial statements, generates checks, and reconciles bank accounts. The Accounting Technician also prepares cash banks for special events ticket sales as well as daily cash banks for cash registers. Essential Duties and Responsibilities Financial Administration (40%) Assists with the accounting needs of the organization, which currently uses Quickbooks Online. Assist with preparation of monthly financial statements for each OBS department including the current month and year‑to‑date against the budget. Assist with generating balance sheets for Olbrich Botanical Society, Olbrich Botanical Society Foundation, Capital Campaigns, and program departments. Review the reports for accuracy and adherence to accounting guidelines; follow up with corrections, changes, or questions raised by department managers. Assist with preparation and maintenance of Donor Restricted revenue and expense records, pledges receivable. Assist with preparations of the annual Olbrich Botanical Society budget. Enter and maintain annual and monthly budget numbers in accounting software. Process weekly vendor payments. Cash Management (25%) Manage petty cash funds – control, disburse, reconcile and maintain petty cash funds for daily operations and for special operations for ticket events and sales. Monitor cash flow and inform Director of Business Operations of cash requirements if needed. Oversee the daily cash management of all onsite revenue. Oversee and prepare bank deposits for timely delivery to the bank. Assist Director of Business Operations with reconciliation of bank statements for all bank accounts. Collect and process all cash and credit card reconciliations. Payroll (25%) Process payrolls for all Olbrich Botanical Society staff. Process staff reimbursements via direct deposit payments and checks when needed. Annual Audit (10%) Assist with collection of all materials needed for the annual audit which is conducted by an outside firm. Assist staff with audit responsibilities to properly prepare materials for the audit and 990 tax return. Other Duties as Assigned This job description describes the general nature and scope of responsibilities for this position. Please note other duties and responsibilities may be assigned or removed at any time. Knowledge, Skills, and Abilities Thorough knowledge of the practices and principles of accounting/bookkeeping. Proficient in accounting and expense software systems (i.e. Quickbooks, Expensify). Proficiency in building financial spreadsheets and developing financial models and assumptions. Able to be methodical, detail‑oriented, accurate and to work independently. Able to commit to teamwork and quality in the workplace. Able to commit to good customer service to colleagues, volunteers, visitors, vendors, and board members. Able to represent the values and mission of Olbrich Botanical Gardens. Proficient in Microsoft Office Suite (can perform complex functions in Excel). Required Qualifications Associate’s degree in accounting. Three or more years of experience with accounting and/or Quickbooks. Preferred Qualifications Knowledge of non‑profit bookkeeping/accounting a plus. Work Environment Work is generally performed in an office setting that at times may be a shared space. Schedule for this position is Monday‑Friday, likely 2‑3 days a week, with some eligibility for remote work depending upon the organizational calendar and needs. Summary Please attach a PDF cover letter explaining your interest in this position at Olbrich and what you would bring to the role. Work Schedule Flexible part‑time position (16‑19 hours per week) generally Monday‑Friday, likely 2‑3 days a week. Shared space office setting and eligible for some remote work depending on the needs of the organization. Job Title JOB TITLE: Accounting Technician Department DEPARTMENT: Administration Reports To REPORTS TO: Director of Business Operations FLSA Classification FLSA CLASSIFICATION: Part‑time Benefits Ineligible - Non‑exempt Compensation COMPENSATION: $28‑$33 per hour Location LOCATION: Olbrich Botanical Gardens, 3330 Atwood Avenue, Madison, WI #J-18808-Ljbffr