Purchasing Assistant

Job SummaryIn this role, you will perform tasks involved in the formation and administration of purchase orders. You will prepare bidders' lists, qualify bidders, form bid packages, issue bid requests, participate in negotiations, recommend commitments, secure approvals, communicate with suppliers and monitor supplier performance. Your efforts are to ensure potential and current suppliers comply with purchase order requirements and provide the required service and results to meet project needs. This position is designated as part-time telework per our global telework policy and will require at least three days of in-person attendance per week at the assigned office or project. Weekly in-person schedules will be determined by the individual and their supervisor, in consultation with functional or project leadership.Major ResponsibilitiesPrepares bidders' lists and qualified bidders.Communicates with Engineering to assist and/or guide them in the preparation of material requisitions for the procurement of materials and equipment and to achieve the understanding needed to process these requisitions.Forms bid packages and issues bid requests, coordinates bidders' questions, and receives bids.Prepares Commercial Bid Summary and recommendations to award.Communicates with suppliers and personnel within Bechtel to establish clear definition of requirements and to assure performance to purchase order requirements.Identifies, defines, and secures agreement regarding purchase order changes.Initiates and processes purchase order revisions that establish scope and effects on cost and schedule of agreed upon changes.Education and Experience RequirementsRequires bachelor's degree (or international equivalent) and 2-5 years of relevant experience or 6-9 years of relevant work experience.Required Knowledge and SkillsForms and issues purchase orders by performing the following: Prepares bidders' lists, prequalifies bidders, receives bids.Forms bid packages, Issues bid requests.Coordinates bidders' questionsPrepares Commercial Bid Summary and recommendation letter.Recommends and secures approvals in accordance with established procedures.Prepares and commits order, maintains control and status reporting documents.Establishes files and controls for all outgoing and incoming correspondence on each assigned order.Monitors supplier performance for conformance to commercial terms.Monitors activities by Engineering and other in-house functions to ensure compliance with the order terms.Initiates follow-up actions with the supplier or in-house functional group to ensure performance in accordance with contract terms and conditions.Informs or works with other project Procurement personnel as assigned to the administration of the order.Analyzes and distributes those suppliers' reports specified in the order/contract.