Office Administrator

Job Description

Job Description

Office Administrator

Hourly + Bonuses, Commissions & Benefits

Starting $18/Hour

Purpose of Position:

As an Office Administrator at My CPA Guy, your primary role is to provide essential support to our tax, accounting, and payroll teams. You will play a crucial part in ensuring the smooth and efficient operation of our office by handling various administrative tasks and facilitating communication between our team and our valued clients.

Essential Responsibilities:

Client Support: You will serve as the first point of contact for clients, addressing their inquiries and providing excellent customer service via phone calls, emails, and in-person interactions.

Appointment Scheduling: Efficiently manage the appointment calendar for our team members, ensuring appointments are scheduled and confirmed promptly, and any necessary documentation is prepared in advance or at the time of appointment.

Document Organization: Organize and maintain tax files, accounting records, and other essential documents in a systematic and easily accessible manner. This includes both physical and digital filing systems.

Data Entry: Accurately enter financial data into accounting software, ensuring precision and attention to detail in all accounting-related tasks.

Mail and Task Routing: Facilitate the flow of mail within the team by directing incoming mail to the appropriate team members. Gather sufficient information from clients and direct the tasks and information to ensure team members have necessary information to fulfill client needs.

Qualifications:

Communication: Excellent verbal, in-person, and written communication skills are vital for interacting with clients and team members.

Customer Service: A friendly and professional demeanor is essential for providing exceptional client service.

Organizational Skills: Strong organizational abilities are essential to manage appointments, documents, and data efficiently.

Attention to Detail: Meticulous attention to detail is crucial when handling financial data and important documents.

Time Management: Efficiently prioritize tasks and manage time to ensure deadlines are met and operations run smoothly.

Technology Proficiency: Familiarity with common Microsoft Office software is preferred. We use Outlook, Word, and Excel frequently and will train you on in-house accounting software.

Join the My CPA Guy Team!

At My CPA Guy, we value teamwork, dedication, friendliness, and a commitment to excellence. As an Office Administrator, you will be an integral part of our mission to provide top-notch tax, accounting, and payroll services to our clients. Our team is like family and our workplace is fun and less rigid than the typical CPA firm. If you are organized, detail-oriented, and passionate about supporting a dynamic team, we invite you to apply and contribute to our success.

We provide a full benefits package and opportunities for growth to help you reach your goals. If you are interested in a career in accounting, tax or payroll, this is a great opportunity for a foot in the door to take other opportunities in the future.

Join us in our pursuit to provide the most trusted and friendliest financial services in the Ozarks and help us make a difference in our clients' lives.

Benefits:

Retirement plan + 3% Company Match

Health Insurance

Dental & Vision Insurance 100% Paid

Employer HSA Contributions

9 Paid Holidays

3 Weeks Paid-Time Off

Paid Maternity & Paternity Leave

Work Schedule:

8AM to 5PM Mon-Fri (1 hour lunch 12-1)

January – Saturdays 8-3.

Work Location: 3499 State Hwy EE, Highlandville, MO 65669

Note: Cover letter is preferred but not required. Check out our website to learn more about who we are!

At My CPA Guy, we value teamwork, dedication, friendliness, and a commitment to excellence. We are an established CPA firm in Highlandville, MO serving over 5,000 clients each year. We are opening a second location in Springfield at 1661 W Elfindale St. You can check out reviews on Google at our Highlandville location to see what our clients think about us. It says a lot about how talented our team is! You will be part of the team which will be one team at two locations. You will be trained by Nathan Ziegler, President who will ensure you have all of the tools to serve our clients and succeed.

Company Description

At My CPA Guy, we value teamwork, dedication, friendliness, and a commitment to excellence. We are an established CPA firm in Highlandville, MO serving over 5,000 clients each year. We are opening a second location in Springfield at 1661 W Elfindale St. You can check out reviews on Google at our Highlandville location to see what our clients think about us. It says a lot about how talented our team is! You will be part of the team which will be one team at two locations. You will be trained by Nathan Ziegler, President who will ensure you have all of the tools to serve our clients and succeed.