Shipping And Receiving Coordinator

Job Description

Job Description

Job Title: Shipping and Receiving Specialist

Job Description

The Shipping and Receiving Specialist supports shipping and receiving operations by handling both physical and administrative tasks related to inbound and outbound materials. This role manages the receipt, documentation, and distribution of goods, acts as a company courier for mail and packages, and assists with packaging outbound freight. The position works closely with laboratories and internal teams to ensure accurate, timely, and safe movement of materials, including chemicals, hazardous materials, and laboratory equipment.

Responsibilities

• Receive all incoming goods, verify accuracy against packing slips, and prepare items for delivery to internal recipients.
• Enter all relevant receiving information into electronic tracking and receiving systems in a timely and accurate manner.
• Maintain up-to-date receiving files and follow up with the Purchasing Department regarding receiving discrepancies or issues, as directed by the supervisor.
• Act as a company courier by delivering and picking up interoffice mail and packages on a regular, assigned schedule.
• Assist with packaging outbound freight for transfer to carriers, couriers, and brokers, ensuring proper labeling and documentation.
• Handle day-to-day deliveries by collecting FedEx, UPS, and other carrier shipments, opening packages, logging contents, and retaining packing slips.
• Box and deliver packages to internal recipients, log packing slips, and track shipments as needed.
• Interact regularly with scientists and other internal stakeholders to coordinate deliveries, returns, and special shipping needs.
• Unload equipment and notify the equipment team via collaboration tools (such as Microsoft Teams) when new equipment arrives.
• Update team members on delivery date changes, delays, or issues to support accurate planning and coordination.
• Work collaboratively with another logistics consultant, demonstrating a team mindset and providing coverage as needed.
• Work with laboratories to distribute, ship, and receive materials such as chemicals, laboratory equipment, lab glassware, and consumables.
• Apply knowledge of safety protocols when receiving and shipping chemicals and hazardous materials to ensure compliance and safe handling.
• Maintain a clean, organized, and safe work environment in all logistics and storage areas.
• Follow standard operating procedures for shipping, receiving, and handling laboratory-related materials.
• Operate or support operation of material handling equipment, including forklifts, once trained and certified.
• Lift and move materials weighing up to a minimum of 40 pounds as part of daily operations.
• Perform other logistics, shipping, receiving, and courier duties as assigned by leadership.

Essential Skills

• 2 to 3 years of on-site lab or logistics work experience, including shipping and receiving responsibilities.
• Experience working in environments that handle chemicals, laboratory materials, or hazardous materials.
• Basic computer skills to support operation of tracking applications and related systems.
• Ability to use Microsoft Word and Excel with basic fluency.
• Understanding of internal and external shipping and receiving guidelines and procedures.
• Knowledge of safety protocols related to receiving and shipping chemicals and hazardous materials.
• Ability to work safely around hazardous materials and in laboratory-adjacent environments.
• Sound verbal and written communication skills to interact with scientists, internal teams, and external carriers.
• Customer service mindset with the ability to interact professionally and helpfully with internal stakeholders.
• Ability to lift a minimum of 40 pounds and perform physical tasks associated with shipping and receiving.
• Valid driver’s license.
• Willingness to drive and operate a forklift, with training and certification provided.
• Ability to follow standard operating procedures and maintain accurate records for shipping and receiving activities.
• High School Diploma or equivalent degree.

Additional Skills & Qualifications

• Pharmaceutical or hazardous material handling experience is a strong plus.
• Previous forklift operation experience, with the ability to become forklift certified.
• Experience working within laboratory environments or supporting laboratory operations.
• Familiarity with packaging outbound freight for carriers, couriers, and brokers.
• Comfort using collaboration tools, such as Microsoft Teams, to communicate delivery updates and equipment notifications.
• Strong organizational skills and attention to detail for maintaining receiving files and tracking documentation.
• Ability to work effectively in a team environment and provide coverage for colleagues as needed.
• High School Diploma (or equivalent) combined with 2 to 3 years of relevant work experience.
• Interest in a longer-term opportunity with potential for renewal.

Work Environment

This role is fully on-site in a lab and logistics environment, supporting the movement of materials, equipment, and supplies. The position involves regular exposure to hazardous materials and laboratory-related items, and requires comfort working in proximity to animals. The standard shift is Monday through Friday from 8:00 a.m. to 4:30 p.m. The work includes physical tasks such as lifting at least 40 pounds, unloading equipment, and operating or assisting with forklifts and other material handling equipment. You will use computers, tracking systems, and collaboration tools to manage shipments and communicate with internal teams. The environment emphasizes safety, adherence to standard operating procedures, and maintaining a clean, organized workspace. The role offers two weeks of paid time off plus 11 paid holidays, along with the potential for renewal through the end of 2026, contributing to a stable and supportive work setting.

This is a Permanent position based out of San Diego, CA.

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in San Diego,CA.

This position is anticipated to close on Aug 28, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications withoutregard to race, sex, age, color, religion, national origin, veteran status, disability,sexual orientation, gender identity, genetic information or any characteristic protectedby law.

If you would like to request a reasonable accommodation, such as the modification oradjustment of the job application process or interviewing process due to a disability,please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in thecity and county of San Francisco, we will consider for employment qualified applicantswith arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as acondition of employment or continued employment. An employer who violates this lawshall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process,including sourcing, screening, and evaluating candidates. AI helps assess applicationsand qualifications, but final decisions are made by our hiring team. By applying, youacknowledge and agree that your application may be reviewed using AI tools.