Administrative Assistant

Front Desk Receptionist

The Receptionist will receive patients and visitors to the clinic in a professional manner in accordance with the office procedure of the clinic. They are responsible for answering phones, general administrative functions and providing general information about the clinic to patients and the public.

Your responsibilities as a receptionist include:

• Answer telephone calls and take messages or forward calls;
• Schedule and confirm appointments and maintain calendars;
• Greet and welcome patients, clients, and other visitors;
• Check visitors in and direct or escort them to specific destinations;
• Inform other employees of visitors' arrivals or cancellations;
• Enter customer data and send correspondence;
• Copy, file, and maintain paper or electronic documents;
• Handle incoming and outgoing mail and email; and,
• Perform other duties as assigned.

Purpose statement: Provide administrative support to facility management to ensure efficient operation of the facility.

Essential functions include:

• Support managers and employees through a variety of tasks related to organization and communication.
• Responsible for confidential and time sensitive material.
• Familiar with a variety of the field's concepts, practices and procedures.
• Effectively communicate via phone and email ensuring that all duties are completed accurately, delivered with high quality and in a timely manner.
• Attend meetings and take accurate minutes.
• May be responsible for accurate and timely physician credentialing.
• May direct and lead the work of others.
• May manage and coordinate administrative programs and office activities.
• May create spreadsheets, manage databases and prepare presentations, reports and documents as needed.
• May answer telephones and take messages or transfer calls.
• May cover the reception desk when required.
• Calendar management, schedule appointments, update calendars and arrange staff meetings.

Other functions include:

• Perform other functions and tasks as assigned.

Education/experience/skill requirements:

• High school diploma or equivalent required.
• Associate degree preferred.

Licenses/designations/certifications:

• Not applicable.

Pay range: $16.41 to $23.20/hr.

We are committed to providing equal employment opportunities to all applicants for employment regardless of an individual's characteristics protected by applicable state, federal and local laws.