Talent Acquisition Coordinator

Company : Highmark Health Job Description : JOB SUMMARY The Talent Acquisition Coordinator will be responsible for ensuring a consistent and positive candidate experience. Will work in a fast-paced environment to support the talent acquisition team by coordinating all pre-hire processes and documentation for compliance and successfully complete the hire/transfer process. ESSENTIAL RESPONSIBILITIES Responsible for candidate background checks including but not limited to: criminal background checks, drug screenings, adjudication, license and certifications (if applicable). Will ensure employee health screenings and vaccine/accommodations are complete and all necessary documentation is successfully completed for hire. Conduct administrative responsibilities including but not limited to:, employment correspondence as related to daily activities and prehire processes, service request management related to TA operations, email management, , and scheduling panel interviews (if applicable). Facilitates and ensure data integrity for all hires, , and rehires such as: start date changes, , rescind hire/transfer dates, , and cares for any in-flight data changes in the system that may impact the success of the process. Delivers consistent and positive communication to all candidates. Partners and communicates with recruiters of any issues or delays with pre-boarding process for candidates and confirming day one activities. Assist with and administer components of process compliance including but not limited to; license and certification collection and upload, pre-employment tracking, adjudication, and approvals, as well as processing hires in timely manner to meet compliance and business needs. Suggest updates/ edits to templates, SOPs, and processes as needed. [Executive Talent Acquisition Only] Provide white-glove service to candidates and pre-hires through the coordination of interviews and pre-employment requirements. Assist with third party staffing vendor management including working with the Executive Recruiting Team to ensure all documentation is collected from the vendor per the contract and vendor reporting as needed. Other duties as assigned or requested. EDUCATION Required High School Diploma Substitutions None Preferred None EXPERIENCE Minimum 1 Year Experience in an HR, HR Operations, Talent Acquisition, Customer Service, administrative support, or similar professional experience Proficient in Microsoft Office suite; Word, PowerPoint, Excel, and/or Teams Preferred Prior experience within an HRIS or ATS; preferably Workday LICENSES OR CERTIFICATIONS Required None Preferred None SKILLS Excellent attention to detail, organization and accuracy skills. Ability to multi-task and prioritize in a fast-paced environment and flexibility to deal with changing schedules and priorities. Excellent communication skills: oral, written and listening skills. Ability to maintain a high level of confidentiality. TRAVEL REQUIREMENT 0% - 25% LANGUAGE REQUIREMENT ( other than English?) None PHYSICAL, MENTAL DEMANDS AND WORKING CONDITIONS Position Type Office-Based Office-Based Positions An employee in this position works in an office environment. The position frequently requires the employee to communicate effectively with others both inside and outside the workplace (e.g., in person, via telephone, via email). The employee must be able to understand, interpret and analyze data, solve problems, concentrate, and research, use available technological resources and systems (e.g., computers and computer programs), multi-task, prioritize, and meet multiple deadlines to complete essential tasks. The employee generally works in a fast-paced and frequently stressful environment, must attend work on a regular and reliable basis as well as adhere to all workplace policies, and may be called upon to work outside regular business hours . Teaches/Trains others regularly Does Not Apply Travels regularly from the office to various work sites or from site-to-site Does Not Apply Works primarily out-of-the office selling products/services (Sales employees) Does Not Apply Physical Work Site Required No Lifting: up to 10 pounds Does Not Apply Lifting: 10 to 25 pounds Does Not Apply Lifting: 25 to 50 pounds Does Not Apply Disclaimer: The job description has been designed to indicate the general nature and essential duties and responsibilities of work performed by employees within this job title. It may not contain a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job. Compliance Requirement: This position adheres to the ethical and legal standards and behavioral expectations as set forth in the code of business conduct and company policies As a component of job responsibilities, employees may have access to covered information, cardholder data, or other confidential customer information that must be protected at all times. In connection with this, all employees must comply with both the Health Insurance Portability Accountability Act of 1996 (HIPAA) as described in the Notice of Privacy Practices and Privacy Policies and Procedures as well as all data security guidelines established within the Company’s Handbook of Privacy Policies and Practices and Information Security Policy. Furthermore, it is every employee’s responsibility to comply with the company’s Code of Business Conduct. This includes but is not limited to adherence to applicable federal and state laws, rules, and regulations as well as company policies and training requirements. Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law. We endeavor to make this site accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact the email below. For accommodation requests, please contact HR Services Online at View email address on click.appcast.io California Consumer Privacy Act Employees, Contractors, and Applicants Notice Req ID: J285475 #J-18808-Ljbffr