Executive Assistant

Executive Assistant

Required Skills & Experience:

Strong proficiency in Microsoft Office (Excel, Outlook, Word, PowerPoint)

Strong organizational, planning and time management skills

High attention to detail and accuracy

Ability to maintain/prepare accurate records and reports

Excellent oral and written communication skills

Professionalism: able to work with various levels of the organization including external vendors

Strong work ethic and drive

Nice to Have Skills & Experience:

1-2+ years' experience in an administrative, operations or business support environment

Prior experience as an Executive Assistant

Job Description:

An employer is looking for an Executive Assistant for a contract opportunity in the Cincinnati, Ohio area. The client is a large grocery retailer and the Executive Assistant will provide administrative support and problem-solving assistance to the executive.

Responsibilities include maintaining the executive's calendar, making travel arrangements, screening and processing incoming communications, report preparation and distribution, and maintaining the integrity of confidential and sensitive information. Demonstrate the company's core values of respect, honesty, integrity, diversity, inclusion and safety.

Key Responsibilities:

Coordinate routine matters, onsite, offsite and conference call meetings, travel and various other assignments

Track departmental expenses and yearly budget

Maintain department time (i.e. vacation, schedules, and other Paid Time Off)

Maintain department compliance on initiatives

Ensure new associates have the proper forms to complete and work with Human Resources for new hire set up

Provide administrative support and problem-solving assistance to other executive assistants

Assist in the coordination of company activities as needed by the executive and team

Demonstrate patience, discretion and good judgment when setting priorities, answering or directing correspondence, and in coordinating various meetings and conference calls

Assist in the coordination of company activities as needed by the executive

Develop a team concept with the executive in order to provide, as an extension of the executive, the leadership and direction necessary to exemplify the philosophy of that office

Ensure accurate, efficient processing and disposition of written correspondence, as well as verbal communications, directed to the executive and/or the staff

Must be able to perform the essential job functions of this position with or without reasonable accommodation