Academic Records Coordinator, Part-Time- Office of the Registrar

Academic Records Coordinator, Part‑Time – Office of the Registrar Job ID: 298627 Location: Kennesaw, Georgia Full/Part Time: Part Time Regular/Temporary: Regular Job Summary Responsible for maintaining the integrity, accuracy, and confidentiality of students' records activities including but not limited to graduation clearance forms, enrollment certifications, and transcript evaluations. Interacts with students by notifying of grade changes, grade discrepancies, change of major cancellations, GPA calculations, and transcript requests. Ensures compliance with The Family Educational Rights and Privacy Act (FERPA), federal, state, university, and USG regulations while communicating with students, faculty, staff, and outside agencies regarding educational records. Responsibilities Maintains the integrity, accuracy, and confidentiality of academic records Processes grade changes, academic transcript requests and other student document requests Reviews and researches requests and updates records in database-based ensuring policy, procedures, and compliance Verifies and certifies institutional student records (GPAs, academic standings, courses, and grades) Conducts audits and evaluations of records to ensure information is complete and correct per guidelines Maintains a timeline of historical calendar changes in the Registrar's Office Backup for managing electronic student records files, images student record documents, and imports into system Required Qualifications Educational Requirements: Undergraduate degree from an accredited institution of higher education in related field Required Experience: Three (3) years of related work experience Preferred Qualifications Familiarity with FERPA Knowledge of Banner student information system or other student record systems Knowledge of specialized registrar core functions An undergraduate or advanced degree from an accredited institution of higher education in a related field Proposed Salary The budgeted salary range for this position is $17.00 to $20.00 per hour and anticipated to be on average 19 hours per week. Offers are based on relevant experience. Knowledge, Skills, & Abilities Demonstrated administrative data entry ability Able to work effectively in a busy fast‑paced environment with heavy volume of work and constant interruptions Demonstrated ability to take initiative, and exercise independent discretion and judgment Able to establish and maintain cooperative relationships with campus departments Able to handle multiple tasks or projects at one time meeting assigned deadlines Working knowledge of FERPA Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills Proficient with computer applications and programs associated with the position (i.e., Microsoft Office suite, BANNER, OnBase or similar Electronic Records Management systems) Strong attention to detail and follow‑up skills Strong customer service skills and phone and e‑mail etiquette Equal Employment Opportunity Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community. #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.