Administrative Assistant

Administrative AssistantLocation: Houston, Texas, US, 77002 Job ID#: 1082 Job Category: Administration Position Type: Regular FTJERA Americas Inc. is part of a global energy company, supporting the transition to a cleaner, more sustainable world while fulfilling our responsibility to provide a safe and stable supply of reliable and affordable energy. The Company is a subsidiary of Tokyo-based JERA, which stands for Japan's Energy for a New Era. JERA has committed to achieving net zero CO2 emissions from its businesses by 2050 and is contributing to the development of a sustainable society. JERA Americas seeks to continue its rapid expansion into renewable energy markets focusing on wind, solar, and cutting-edge technologies for hydrogen production and transportation. To meet the challenges of a fast-growing company, we are searching for talented individuals who thrive in a fast-paced environment and want to be part of the equation to provide energy for a new era.Position DescriptionEssential FunctionsManage the CPGO's calendar, prioritizing urgent and important mattersSchedule department meetings and prepare agendas, record and distribute minutes as requestedPrepare complex travel arrangements and manage expense reportsDraft correspondence, memos, and reports; edit and review communicationsCoordinate in-office and offsite eventsAssist other departments and work with interdepartmental teams as assignedMaintain organizational policies and procuresSupport special projects and interdepartmental initiativesRetrieves information as requested from records, email, minutes, and other related documents; prepares written reports or summaries of data when needed.Responds to and resolves administrative inquiries and questions.Administers USPS, FedEx, and UPS shipments. Reviews and processes invoices.CompetenciesDesire to work in team-oriented cultureCommunication ProficiencyEthical ConductSelf-starter, requires minimum supervisionDetail orientedMaintains discretion and confidentialityProblem solverQualificationsRequired Education and ExperienceA minimum of Associates degree required.A minimum 3 years of experience in administrative role.Preferred Education and ExperienceBachelor's degree in related field preferred.5+ years of experience in administrative roleBi-lingual in English (business level) and Japanese (business level)Additional Eligibility QualificationsExcellent verbal and written communication skills.Excellent interpersonal and customer service skills.Proficient in Microsoft Office Suite or related software.Excellent organizational skills and attention to detail.Basic understanding of clerical procedures and systems such as recordkeeping and filing.Ability to work independentlyAP/EEO StatementJERA Americas Inc. provides equal employment opportunity to all individuals regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability, veteran status, or any other characteristic protected by state, federal, or local law. Further, the company takes affirmative action to ensure that applicants are employed, and employees are treated during employment without regard to any of these characteristics.