Accounts Receivable Specialist

Job Description

Job Description

Tenure: Full Time, Permanent (Hourly)

Title: Accounts Receivable (AR) Specialist

Location: Orlando, FL 32827

Hours: 9 AM - 5:30 PM (Monday - Friday)

Pay Rate: $24 - $27/hr.

Reports To: US Finance Manager

Job Summary

We are seeking a detail-oriented and customer-focused  Accounts Receivable (AR) Specialist  to join our internal finance team. This role will be responsible for managing client billing, payment processing, and collections. The AR Specialist will partner closely with internal departments and external clients to ensure accurate invoicing, timely payments, and strong client relationships.

Key Responsibilities

· Prepare and issue accurate client invoices based on approved timecards, contracts, and billing terms

· Review and reconcile billing data for temporary, contract, and direct hire placements

· Post and apply client payments (ACH, wire, checks)

· Monitor accounts receivable aging and follow up with clients on past-due balances

· Communicate professionally with clients regarding billing questions and payment status

· Resolve billing discrepancies by working with recruiters, payroll, and account managers

· Maintain accurate AR records and documentation

· Assist with month-end closing and AR reporting

· Prepare daily, weekly, and monthly AR reports for management

· Ensure compliance with company policies and accounting procedures

· Prepare and distribute individual sales performance reports for executive leadership.

· Generate weekly and ad hoc reports to provide visibility into sales and operational performance.

Qualifications

· 2+ years of Accounts Receivable or billing experience (staffing industry experience a plus)

· Experience with client invoicing and collections

· Strong knowledge of basic accounting principles

· Proficiency in Microsoft Excel and accounting or billing systems (QuickBooks, Microsoft Dynamics, NetSuite, or similar)

· Excellent organizational skills and attention to detail

· Strong written and verbal communication skills

· Ability to handle confidential information professionally

Preferred Skills

· Experience with staffing or payroll billing systems

· High-volume invoicing environment

· Ability to manage multiple client accounts simultaneously

· Strong problem-solving and conflict resolution skills

What We Offer

· Competitive compensation

· Health, dental, and vision benefits

· Paid time off and holidays

· Growth opportunities within the organization

· Supportive and collaborative team environment