Office of General Counsel-Paralegal / Legal Secretary

Paralegal / Legal Secretary Litigation Support

Location: Tallahassee, FL (Onsite)



Contract Duration: 9+ months, with potential to extend or convert to full-time



Interview Process: Webcam or in-person Job Summary

We are seeking an experienced Paralegal / Legal Secretary with 3 5 years of legal support experience to provide litigation, legal documentation, and administrative support to multiple attorneys. The ideal candidate will have a strong understanding of Florida court procedures, electronic court filings, litigation document preparation, case management, and attorney calendar coordination.

The successful candidate will be highly organized, detail-oriented, and capable of managing competing priorities while maintaining confidentiality and meeting critical legal deadlines.

Key Responsibilities

• Provide comprehensive legal secretarial, administrative, and litigation support to multiple attorneys.

• Prepare, format, proofread, and finalize legal documents, including pleadings, motions, notices, subpoenas, and correspondence.

• Electronically file legal documents with Florida Circuit Courts, the Division of Administrative Hearings (DOAH), and other applicable tribunals.

• Maintain and organize electronic and physical case files, legal records, and litigation documentation.

• Manage attorney calendars and coordinate hearings, depositions, mediations, trials, and client meetings.

• Communicate with Judicial Assistants, court personnel, and other legal professionals regarding scheduling and filing matters.

• Coordinate discovery requests, responses, document production, and related litigation activities.

• Prepare trial exhibits, hearing binders, and other case-related materials.

• Arrange service of process and track filing requirements, court deadlines, and case schedules.

• Coordinate court reporters and obtain hearing and deposition transcripts.

• Monitor court dockets and maintain updates on case activities.

• Assist with case closures, records management, travel arrangements, phone coverage, and general office administration.

• Handle confidential and sensitive legal information with professionalism and discretion.

Required Qualifications

• 3 5 years of experience as a Paralegal, Legal Assistant, or Legal Secretary.

• Experience providing legal support to multiple attorneys in a litigation environment.

• Working knowledge of Florida court procedures, court rules, and electronic filing systems.

• Experience filing documents with Florida Circuit Courts and the Division of Administrative Hearings (DOAH).

• Strong litigation support experience, including pleadings, motions, discovery, and exhibit preparation.

• Experience coordinating with Judicial Assistants and court personnel.

• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.

• Experience using Adobe Acrobat for legal document preparation and management.

• Excellent organizational, time management, proofreading, and communication skills.

• Ability to manage multiple assignments, meet strict deadlines, and maintain confidentiality.

Preferred Qualifications

• Prior experience supporting attorneys in a litigation practice.

• Familiarity with legal case management and court docketing systems.

• Experience preparing trial exhibits, hearing binders, and deposition materials.

• Knowledge of court e-filing requirements, procedural rules, and litigation deadlines.

• Experience maintaining legal records and coordinating case documentation.