Accounts Payable Assistant

Job Description

Job Description

Summary of Responsibilities

This position is responsible for supporting the accounting and finance functions of the company by processing financial transactions, maintaining accurate records, assisting with accounts payable and accounts receivable activities, and providing administrative support to ensure the efficient operation of the accounting department.

Specific Duties

1. Process and enter accounts payable invoices into the accounting system.

2. Verify invoice accuracy and match invoices to purchase orders and receiving documents when applicable.

3. Assist with accounts receivable activities, including applying customer payments and maintaining customer account records.

4. Prepare, scan, file, and maintain accounting and financial documents.

5. Reconcile vendor statements and assist with resolving billing discrepancies.

6. Assist with monthly account reconciliations and financial reporting activities.

7. Maintain organized accounting files and records in accordance with company policies.

8. Process employee expense reports and supporting documentation.

9. Assist with data entry related to payroll, inventory, and other financial transactions as needed.

10. Respond to vendor and internal employee inquiries regarding invoices, payments, and account status.

11. Support month-end and year-end closing activities.

12. Maintain confidentiality of financial and employee information.

13. Perform other accounting and administrative duties as assigned.

Job Requirements

1. Reliable and dependable with strong attention to detail.

2. Ability to maintain confidentiality and handle sensitive financial information.

3. Open-minded and willing to learn company accounting processes and procedures.

4. Ability to follow instructions and work independently with minimal supervision.

5. Strong organizational and time management skills.

6. Basic understanding of accounting principles and financial recordkeeping.

7. Proficient computer skills, including Microsoft Office applications.

8. Proficient in Microsoft Excel, including formulas, spreadsheets, and data management.

9. Experience with accounting software and ERP systems preferred.

10. Prior experience in accounting, bookkeeping, accounts payable, or accounts receivable preferred.

11. High school diploma or equivalent required; associate degree in accounting, business, or related field preferred.

Physical Requirements

1. Ability to sit, stand, and use a computer workstation for extended periods.

2. Ability to communicate effectively in person, by phone, and via email.

3. Ability to review and analyze documents, spreadsheets, and reports.

4. Ability to lift and carry up to 25 pounds occasionally.

5. Ability to move throughout the facility as needed to obtain records or support departmental activities.

Key Competencies

· Attention to Detail

· Accuracy and Data Integrity

· Confidentiality

· Organization and Planning

· Problem Solving

· Customer Service

· Time Management

· Teamwork and Collaboration

· Professional Communication

We do pre-employment, post 90-day, random, post- accident and for cause drug testing on all applicants and employees. This will be an entry level position. ISC is an equal opportunity employer. ISC does not discriminate against any employee or applicant for employment because of race, color, sex, age, national

origin, religion, sexual orientation, gender identity, status as a veteran, disability or any other federal, state or local protected class.