Administrative Assistant

Administrative Assistant The Administrative Assistant will serve as the operational backbone of the Customer Experience Center in Pensacola, Florida. This role ensures seamless day-to-day functionality while delivering a world-class experience for visitors, customers, and employees. Combining administrative excellence with hospitality coordination, the ideal candidate is highly organized, personable, and comfortable managing multiple priorities in a fast-paced, customer-facing environment. Job Responsibilities: Manage daily operations of the Customer Experience Center, serving as the primary point of contact for scheduling and logistics. Coordinate and manage room reservations to avoid conflicts and maximize space utilization for meetings, tours, and events. Support visitor needs including catering orders, room setup/breakdown, and ensuring spaces are presentation-ready. Send travel information to visiting guests, including hotel, transportation, and airport logistics. Maintain and manage the Tour Ambassador roster, ensuring adequate coverage and updated contact/availability information. Coordinate scheduling and logistics of facility tours, acting as liaison between visiting groups, ambassadors, and internal stakeholders. Prepare tour-related materials and communications in advance of scheduled visits. Maintain and update the employee communication board with current, accurate, and relevant content. Serve as a point of contact for employees seeking information related to the communication board. Provide calendar management and scheduling support for local executives, proactively resolving conflicts. Assemble and format PowerPoint decks for leadership presentations and business reviews. Provide general administrative support to the Customer Experience Center team and local leadership.Qualifications: Proven experience in administrative support or hospitality coordination preferred. Strong organizational and multitasking skills. Excellent communication and interpersonal skills. Proficiency in Microsoft Office Suite, especially PowerPoint. Ability to prioritize tasks in a fast-paced environment. High attention to detail and professionalism.Compensation and Benefits: Pay Rate: $18.00/hr Schedule: Monday - Thursday, 7:30am - 5:30pm After meeting the qualification requirements, employees are offered through Landrum: Health, Dental, and Vision Insurance and matching 401k. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Landrum and its affiliates and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at Landrum Workforce Solutions does not discriminate based on race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, marital status, pregnancy, genetic information or any other characteristic protected by law. It is our intention that all qualified applicants are given equal opportunity and that employment decisions be based on job-related factors. Join us at GEV-PNS and be a part of shaping the future of renewable energy! Landrum Human Resource Companies, Inc.