Administrative Assistant - Weatherization

Administrative Assistant - Weatherization at the Black River Area Development Corporation Date Posted: August 25, 2026 Job Responsibilities Summary: Under the direct supervision of the Program Director, will perform clerical, secretarial duties, data entry, bookkeeping and administrative responsibilities for the Weatherization Program. Essential Duties and Responsibilities include the following. (Other duties may be assigned.) Typing, filing and other clerical duties as assigned by the supervisor. Bookkeeping and record keeping duties as assigned by the supervisor. Maintain confidentiality in all program operations. Act as receptionist in a polite and courteous manner for the Weatherization Program. Copy, scan, file and or submit to the Weatherization Director needed information, when required. Assist the Program Director when required in other tasks necessary to achieve program operations. Responsible for accounts payable in the Weatherization department. Insuring complete confidentiality on checks. Locates, prepares and sorts source documents, and identifies and interprets data to be entered into ECOS audit software such as client’s utility bills, application information, clients billing account numbers for utility’s and configure energy burden and energy consumption from client’s utility bills to be entered into ECOS. Contacts clients and prepares source documents to resolve questions, inconsistencies, or missing data. Enters data from source documents into computer following format displayed on screen and enters necessary documentation. Compares data entered with source documents for accuracy. Makes necessary corrections to information entered in ECOS Audit Software required by DOE. Must be fluent in basic office software and programs, including but not limited to: Microsoft Operating Systems, Microsoft Office Word and Excel, basic email functionality. Will enter data in ECOS Auditing Software. Will perform routine data entry when prompted. Generates data reports and reviews for accuracy. Reviews error reports and enters corrections into the computer. Reviews reports with appropriate manager or program staff, discussing concerns about data. Files or routes source documents after entry. Responds to inquiries regarding entered data and reports. Participate in cross-training initiatives for various roles to promote a well-rounded understanding of departmental functions. Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. Requirements Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education and/or Experience: Associate degree (AA) or equivalent; or six months to one year related experience and/or training; or equivalent combination of education and experience. Language skills: Ability to read and comprehend simple instructions, short correspondence, and memos, ability to write routine reports and correspondence. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, decimals, and percentages. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form, ability to deal with problems involving several concrete variables in standardized situations. Computer Skills & Technology: To perform this job successfully, an individual should be willing to advance computer skills as needed for the job. Must be fluent in basic office software and programs, including but not limited to: Microsoft Operating Systems, Microsoft Office Word and Excel, basic email functionality and data entry software. Other Skills and Abilities: Must demonstrate the ability to work under pressure and deal with difficult clients with diplomacy and tact. Training & Safety Culture: Flexibility to attend evening greetings or training as needed; willingness to travel for training and conferences. Completion of all required training is mandatory. Employees must consistently adhere to and support the organization’s culture of safety by following safety policies, participating in safety-related training, and contributing to a safe work environment. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit; use hand to write, type, and enter data; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee is occasionally required to walk, stand, climb or balance. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision and distance vision. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate. Schedule Monday-Friday 8am-4:30pm BRAD Child Development Programs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. BRAD Child Development Programs offers sick, annual, and holiday pay. Employer Matched 401k. Also eligible for health, dental, vision, and life insurance after 60 days of employment. BRAD requires pre-employment background checks and drug screening. #J-18808-Ljbffr Black River Area Development, Corp.