Receptionist - Executive Assistant

Job Description

Job Description

We are seeking a polished, highly organized, and tech-savvy Receptionist / Executive Assistant to be the first point of contact in our busy law office while supporting the firm owners with day-to-day professional and personal responsibilities.

This is an in-office role and not a role for someone who waits for instructions. We want someone who keeps the front desk running smoothly, thinks ahead, anticipates needs, and solves problems before they reach the executive.

What We Offer

• $55,000 annual salary

• 18 days PTO plus firm-observed holidays

• Full-time, in-office position

• Direct exposure to the firm owner and day-to-day operations of a growing practice

The right person naturally asks:

• "What needs to happen next?"

• "What could become a problem?"

• "Can I take care of this before I'm asked?"

If you're someone who creates a great first impression, naturally thinks ahead, takes ownership, and uses technology to get things done faster and better, we'd like to hear from you.

$55,000

Front Desk

• Greet clients, visitors, and vendors professionally and warmly

• Answer and route phone calls, take accurate messages, and follow up

• Manage the reception area and keep the office organized and presentable

• Handle incoming and outgoing mail, deliveries, and couriers

• Schedule client appointments and manage conference room bookings

• Maintain office supplies and coordinate with building management and vendors

Executive Support

• Manage the executive's calendar, meetings, appointments, travel, and reminders

• Handle both business and personal tasks

• Track deadlines, commitments, and follow-ups

• Coordinate with employees, clients, vendors, and other contacts

• Research and solve problems independently

• Organize information, documents, and workflows

• Create systems to make recurring tasks more efficient

• Use AI and technology to automate and improve workflows

• Take ownership of tasks from start to finish

Who We're Looking For

• Professional, friendly presence with excellent phone and in-person communication skills

• Extremely proactive and able to anticipate what needs to happen next

• Strong problem solver who brings solutions, not just problems

• Tech and AI savvy, comfortable with automation, Microsoft 365, and new technology

• Highly organized and detail-oriented

• Able to juggle the front desk and executive priorities without dropping either

• Comfortable handling confidential personal, client, and business matters with discretion

• Reliable, punctual, and able to work on-site full-time in Valley Stream

• Prior receptionist, administrative, or executive assistant experience preferred; law office experience a plus

Magendzo Law is a New York-based personal injury law firm. Our top priority is giving clients the highest quality of legal representation. Our team treats each case individually with a comprehensive approach to reach a successful outcome. We strive to get clients the compensation they deserve while making the legal process as easy and smooth as possible.