Executive Assistant

Job Description

Job Description

Our firm is seeking an Executive Assistant to maintain organization, manage calendar, emails and correspondence for Managing Partner. The ability to multi-task, while maintaining complex schedules, meeting deadlines and administrative support is desired. This candidate needs to be resourceful, a good problem solver, works well with all type of personalities and has superior organization skills with a key focus on follow up.

Duties include but not limited to:

• Running business errands, maintaining ongoing business virtual files and documents, assisting with creating outgoing correspondence
• Creative and energetic with a tough skin
• Good writer and communicator
• Email management
• Generate/create/respond to memos, emails, reports, spreadsheets and voicemail
• Being the liaison between SMC and CB
• Corresponding with owners, stakeholders and clients
• Proficiency in MS Office with expertise in Excel, Power Point, Outlook, Teams and Word
• Preparing/taking meeting minutes and following up with action items
• Booking travel and accommodations
• Assist with marketing, website maintenance, brochures updating, proposals, RFP, RFQ, contracts
• Creating ads for fundraisers
• Special Projects such as ribbon cuttings, special community events, etc
• Managing Social Media

 

The ideal candidate for this position is a detailed oriented self starter who can work well in a fast pace demanding office environment with exceptional communication and follow up skills.