Accounts Payable Specialist

Position Summary:


The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, payments, and related transactions. This role requires strong attention to detail, the ability to work in a high-volume environment, and collaboration with internal departments such as purchasing, receiving, and operations. The ideal candidate brings both accuracy and a continuous improvement mindset to support streamlined AP processes.

Why Work for CaptiveAire?

• Nation's leading manufacturer of commercial kitchen ventilation systems, and now offering a complete solution of fans, heaters, ductwork and HVAC equipment. Our primary purpose is to provide fully integrated, sustainable HVAC Systems.
• Leader in the industry for over 40 years with innovative technologies, unmatched service, competitive pricing, and rapid lead times.
• Mission: to provide the highest quality products and service to our users at the lowest possible price

Key Responsibilities

Invoice Processing and Vendor Management

• Review, verify, and process high-volume vendor invoices in accordance with company policies and internal controls.
• Research and resolve invoice discrepancies by collaborating with Operations and Vendors.
• Maintain accurate vendor files and ensure W-9 compliance.

Accounting and Reporting

• Code invoices to appropriate general ledger accounts and cost centers.
• Assist with month-end closing tasks related to AP accruals and reporting.

Process Improvement and Systems

• Identify opportunities for workflow improvement, automation, and reduction of manual processes.
• Support ERP and system upgrades related to AP and procurement workflows.
• Maintain compliance with internal controls and contribute to strengthening financial procedures.

Qualifications

Required

• 2+ years of Accounts Payable experience (manufacturing environment preferred).
• Proficiency with ERP/accounting systems.
• Strong attention to detail, accuracy, and organizational skills.
• Ability to manage deadlines in a fast-paced environment.

Preferred

• Familiarity with Microsoft Dynamics 365 (D365) Finance & Operations is a plus but not required.
• Experience with third-party automation tools (e.g., OCR or invoice workflow tools) is a plus but not required.
• Experience with ERP implementations or continuous improvement initiatives.
• Solid Excel skills (XLOOKUP, filters, pivot tables).
• Familiarity with sales/use tax and freight invoicing.
• Knowledge of AP best practices in a manufacturing or supply-chain-focused environment.

General Skills

• Excellent written and verbal communication skills.
• Strong problem-solving and analytical mindset.
• Ability to collaborate effectively across departments.
• High ethical standards and integrity when handling financial transactions.

Benefits

• Medical, dental and vision insurance
• Disability & life insurance based upon election of medical insurance
• 401k with employer match
• Paid holidays
• Paid time off (PTO) based upon tenure
• Flexible spending account (FSA)

Salary - Competitive base salary plus monthly bonuses based on productivity and profits.

Captive-Aire Systems, Inc. is proud to be an equal opportunity workplace. We review applications for employment without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, ancestry, citizenship, age, uniformed services, genetic information, physical or mental disability, medical condition, marital status, or any other basis prohibited by law.


To qualify, applicants must be legally authorized to work in the United States. At this time, we are not able to consider applicants that require sponsorship, now or in the future, for employment visa status.


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