Procurement Analyst

Job Description and Duties

Under direction of the Supervisor I (Sup. I), the Analyst I serves as a Procurement Analyst for the Lottery’s Procurement Services and Support (PSS) unit. The Analyst I is primarily responsible for analyzing and preparing contracts and purchase orders and supporting Analyst IIs.

The Analyst I will review program requests to ensure they comply with Lottery Regulations, the Lottery’s Procurement and Contract Procedures Manual, and best practices, and will issue standardized contracts. The Analyst I will conduct informal and formal solicitations (e.g., Invitation for Bids) based on Lottery needs and will be the primary contact with program and vendors throughout the solicitation process (scope development, solicitation issuance, evaluation and award).

The Analyst I is expected to perform all functions and duties with integrity, quality communication, and cooperation. The Analyst I must exercise a high degree of initiative, provide clear instructions, demonstrate tact, and exercise sound judgment that exemplifies the best interests of the State and of the Lottery. Strong writing skills are required as contracts are in writing, and communications are primarily via email. The Analyst I may be expected to lead Teams meetings as needed.

Although Lottery procurements are generally not subject to the State Contracting Manual and exempt from the Public Contract Code, familiarity with state procurement best practices is highly desirable.

Current Lottery policy requires employees to regularly be in the office at least two days a week, although additional days may be required as needed. Telework is available for the remainder. Free parking is available on site.

This position requires a current Analyst I exam. If you need to take the exam or if your score has expired, click here to gain list eligibility.

This position is headquartered in Sacramento and is eligible for a hybrid telework schedule. Employees must be able to report to their assigned headquarters office as assigned. Travel expense to and from the assigned headquarters are the responsibility of the employee. Eligibility for telework requires the employee to reside in California per California Government Code Section 14200 which states: “telecommuting means the partial or total substitution of computers or telecommunication technologies, or both, for the commute to work by employees residing in California.

All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to clearly demonstrate how you meet the Minimum Qualifications for the position on your State Application (STD Form 678). The application should also clearly demonstrate the candidate’s ability to meet the Desirable Qualifications identified in this job advertisement. The Classification Specification is located on this Job Announcement Posting under "Minimum Requirements."

It is highly recommended that you apply online using your CalCareers account. It is not necessary to return the contact letter if you applied electronically. Please ensure to monitor your email and/or CalCareers account for communication associated with your application submission.

Effective July 1, 2025, specific Bargaining Units and associated Excluded State employees are subject to a salary reduction between 2% - 4.62% in exchange for hours for Personal Leave hours each month. For more details, please click to visit the California Department of Human Resources (CalHR) website.

This is a re-advertisement, if you have already applied no need to re-apply

You will find additional information about the job in the .

Working Conditions

• Employee’s routine work schedule shall be from 8:00 a.m. to 5:00 p.m. while Analyst I is on probation. After probation, the Analyst I may not begin earlier than 7:30 a.m., or after 8:30 a.m., and cannot end later than 5:30 p.m. The Analyst I will be permitted to telework up to three days a week unless required to be in the office on an as-needed basis.
• Travel is generally not expected.
• Employee will be given a digital phone number through Microsoft Teams

Special Requirements

• The California State Lottery Act provides that no person may be hired as an employee of the Commission if that person has been convicted of a felony or any gambling related offense.
• The position requires a Background Investigation be cleared prior to being hired.
• If you are basing your eligibility on education, ( provide your transcripts and/or diploma. Applicants with foreign transcripts must provide a transcript evaluation that indicates the number of units to which the foreign course work is equivalent. Transcripts and evaluations may be unofficial; official transcripts will be required upon appointment. Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Experience in procuring goods/services using competitive bidding principals (State preferred)
• Experience with budgets, accounting, or FI$Cal
• Strong analytical and writing skills (ability to present information in a logical order)
• Experience with contracts (drafting or reviewing)
• Ability to handle multiple projects simultaneously and meet deadlines
• Ability to prepare and format documents in Microsoft Word and Adobe Acrobat
• Strong organizational skills; ability to coordinate and schedule with stakeholders
• Ability to take direction from management, stakeholders, and others
• Excellent customer service skills

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Statement of Qualifications

The SOQ should demonstrate that the incumbent’s knowledge or experience meets the Lottery’s needs. SOQs will be reviewed for both content and organization. Resumes and/or Cover Letters DO NOT take the place of the SOQ. Applications received without an SOQ or an SOQ submitted without following instructions will not receive further consideration and will be excluded from the hiring process.

Each question is to be answered separately. Your statement must be limited to no more than two pages, one-inch margins, single spaced, 12 pt. Arial or Times New Roman font.

Provide a Statement of Qualifications which answers the following:

1) Procurements is a highly analytical position that requires incorporating various rules, regulations, and stakeholder input to ensure the Lottery meets its needs at the best value in a fair and competitive manner. Describe your work experience, education, or other skillset that has prepared you to succeed in this position. Responses should be relevant to listed Desirable Qualifications and/or Duty Statement.

2) Assume a scenario where your supervisor asks that you complete an assignment by 5:00 p.m. the same day. Two hours later, another supervisor for a different unit approaches you for your assistance in completing a different assignment by 5:00 p.m. as well. You know that you can only complete one of these assignments in the time remaining. How would you address this situation? Please state any assumptions you are making to address the scenario.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications - A Statement of Qualifications (SOQ) is required. Please see the below section for further instructions.