Accounting Specialist

Accounting Specialist The Accounting Specialist role offers an opportunity to support day-to-day accounting operations in a fast-paced office environment in Mounds View, MN. You will handle invoicing, accounts payable and receivable, bookkeeping, and various administrative office functions while collaborating closely with internal teams and external vendors. This position is ideal for someone who is highly organized, detail-oriented, and experienced with tools such as Coupa and Microsoft Excel, and who enjoys managing multiple priorities while contributing to smooth financial operations. Responsibilities Generate and process customer invoices accurately and in a timely manner. Monitor and manage accounts receivable, including tracking payments and supporting collection activities. Assist with accounts payable functions, including reviewing invoices, coding expenses, and processing payments. Reconcile vendor statements and promptly resolve invoice discrepancies. Maintain accurate accounting records and supporting documentation in an organized and accessible manner. Support month-end and year-end accounting activities as needed, contributing to timely and accurate financial reporting. Perform data entry and other accounting-related administrative tasks with a high level of accuracy. Assist with general office administration, including filing, document management, and operational support. Collaborate with internal departments and external vendors to ensure smooth and efficient financial operations. Provide additional accounting and administrative support as assigned to meet evolving business needs. Essential Skills Associate's degree in Accounting, Finance, Business Administration, or a related field. Previous experience supporting accounts payable, accounts receivable, or general accounting functions. Proficiency with Microsoft Office, particularly Excel, for handling financial data and reports. Strong organizational skills with the ability to manage multiple tasks and deadlines. High attention to detail and accuracy in all accounting and administrative work. Excellent communication and interpersonal skills for working with internal teams and external partners. Ability to prioritize tasks and work independently in an on-site office environment. Experience with accounts payable, accounts receivable, accounting, invoicing, data entry, and bookkeeping. Additional Skills & Qualifications Experience using Coupa procurement or expense management software is preferred. Comfort working in a fast-paced environment supporting multiple business units. Demonstrated reliability and consistency in maintaining accurate records and documentation. Ability to adapt to changing priorities and support a variety of accounting and administrative tasks. Work Environment This role is based in an on-site office setting in Mounds View, supporting two business units. The standard schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The team operates within one of the largest laboratory groups in the world, with a strong reputation and presence across the U.S. and internationally. The group is known for a very low turnover rate, an excellent leadership team, and a positive, collaborative culture. Permanent employees are eligible for profit sharing based on company and individual performance, and tenure as a contractor counts toward profit-sharing eligibility once hired. The organization offers paid holidays, two floating paid time off days available from day one, and billable safe/sick pay. The environment is professional, structured, and supportive, with a focus on accuracy, teamwork, and long-term career growth. Job Type & Location This is a Contract position based out of Mounds View, MN. Pay and Benefits The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Mounds View, MN. Application Deadline This position is anticipated to close on Aug 6, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.