Project Management Assistant

Project Management Assistant

Salary range: $42.00 - $47.00 per hour, plus potential bonus.

The Project Management Assistant is responsible for providing administrative support and assistance to the project teams in accordance with Holland Partner Group's Core Values. This individual works under direct supervision with limited decision-making authority.

Essential Job Functions:

• Act as liaison between Project Management, Field Operations, Subcontractors, Vendors and Corporate Office.
• Coordinate between project teams and the accounting team to support accounting duties.
• Type, edit, proofread, copy, and/or distribute documents and correspondence.
• Organize and coordinate project specific meetings and calendars as needed.
• Manage Subcontractors and Vendors enrollment in prequalification and insurance processes.
• Update all project information in project management software including, but not limited to, Directory, Documents, Commitments, Change Events, Change Orders, and Meeting Minutes.
• Prepare and process commitment documents including, but not limited to, subcontracts, purchase orders, rental agreements, Professional Services Agreements, and Change Orders through the commitment lifecycle.
• Maintain accurate commitment logs and project specific logs, as assigned.
• Collect, file and maintain subcontractor safety documents.
• Assist, track file and support Project Management team members with project close-out process.
• Assist and/or manage additional project responsibilities including, but not limited to, creating, building and sending out bid packages, supplemental documents, drawings and specifications, and project safety field documents.
• Manage material invoices and direct cost imports.
• Handle confidential files, materials and correspondence
• Assist with management of company equipment in coordination with Procurement Team.
• Assist with administration of notarizing Owner Pay Applications.
• Comply with established company policy and procedures.
• Represent Holland Partner Group in a professional manner at all times.
• Perform all other duties as directed and assist the overall team effort in any way possible.

Job Requirements:

Education: High School Diploma or equivalent is required. Associates degree in related field preferred.

Experience: Three years' experience working in an administrative capacity required. Experience supporting Construction teams and/or projects strongly preferred.

Knowledge, Skills and Abilities Required:

• Demonstrated proficiency in the use of Microsoft Office products.
• Ability to become proficient in the use of company software such as Procore, Bluebeam, RealPage Vendor Credentialing, Oracle Textura Payment Management, Oracle PQM and Yardi.
• Ability to proofread and perform detailed tasks.
• Skilled in problem solving and analysis.
• Strong organizational, interpersonal skills.
• Strong verbal and written communication skills.
• Ability to use common electronic office equipment.
• Ability to work effectively with all levels of employees and a wide variety of internal and external customers, while inspiring respect and credibility.
• Demonstrated ability to successfully work on multiple projects simultaneously.
• Must be personable, persistent, diplomatic and have the ability to maintain confidentiality.
• Must be proactive, flexible, responsible and resourceful.
• Strong customer service orientation.
• Knowledge of Department of Consumer Affairs Contractors State License Boards and Secretary of State Business search.

Attendance: This full-time position requires regular and punctual attendance compliant with the schedule set to meet company needs. Additional hours or overtime may be required.

Working Environment: This position may be assigned to a construction project site that may involve work conditions requiring protective equipment and training that conforms to OSHA and applicable state agency regulations. Office and toilet conditions may be temporary in nature. Site offices may be subject to dust, noise, and temperature variations not typically encountered in a standard office environment.

This position also requires:

• May require individuals to furnish their own vehicle for transport to and from the office and assigned project(s).
• Ability to lift or move up to 20 pounds.
• Hearing and visual ability to observe and detect signs of emergency situations.
• Fluency in English both verbally and non-verbally.

Benefits: Holland is proud to offer a competitive and comprehensive benefits package, with enrollment eligibility beginning first day of the month following date of hire, that includes health care benefits (Medical, Dental, Vision, HSA, FSA), income replacement (Long-term Disability) and retirement savings through our 401(k), including employer match. Supplemental benefits are also available (Accident, Hospital Indemnity, Critical Illness, Short-term Disability, Commuter FSA) and we are proud to offer our Employee Assistance Program (EAP) and Tuition Reimbursement. We offer Paid Time Off (PTO) and state mandated Paid Sick Leave, paid holidays, the opportunity for our employees to get involved in their communities using Volunteer Time Off (VTO), and a generous Sabbatical after every 5 years of service. There are also opportunities to share in the success of the company through our profit share programs.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.