Executive Assistant

Job Description

Job Description

Executive Assistant / Administrative Coordinator

Location: Torrington, CT

Our client is a growing commercial construction management and general contracting firm seeking an experienced Executive Assistant / Administrative Coordinator to support company leadership and assist with the day-to-day operations of the office. This role is ideal for someone who has worked for a construction company and understands the fast-paced nature of the industry, project documentation, and the importance of keeping teams organized and on schedule.

The ideal candidate is highly organized, proactive, detail-oriented, and enjoys being the central point of communication between executives, project teams, clients, and subcontractors.

Responsibilities

• Provide direct administrative support to executive leadership.
• Manage calendars, meetings, appointments, and travel arrangements.
• Prepare correspondence, reports, meeting agendas, and presentations.
• Assist with construction contracts, proposals, bid packages, subcontracts, and project documentation.
• Organize and maintain project files, ensuring documents are accurate and up to date.
• Coordinate communication between executives, project managers, field staff, clients, architects, engineers, and subcontractors.
• Track project deadlines and assist with document management throughout the life of each project.
• Support accounting with invoices, purchase orders, expense reports, and vendor documentation.
• Order office supplies and assist with general office operations.
• Welcome visitors, answer incoming calls, and provide exceptional customer service.
• Assist with special projects and other administrative duties as assigned.

Required Qualifications

• Minimum of 3 years of administrative or executive assistant experience with a commercial construction company is required.
• Strong understanding of construction project documentation, contracts, proposals, and bid processes.
• Experience supporting executives, project managers, or operations teams within the construction industry.
• Exceptional organizational and time management skills with the ability to prioritize multiple deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office (Word, Excel, Outlook, and PowerPoint).
• High attention to detail and the ability to handle confidential information professionally.
• Self-motivated, dependable, and able to work independently in a fast-paced environment.

Benefits

• Competitive salary
• Health, dental, and vision insurance
• Paid time off and company holidays
• 401(k) retirement plan
• Professional development opportunities
• Collaborative team environment with opportunities for long-term career growth

SecureTek Solutions (STS) is a full-service consulting firm that specializes in providing Engineering and Technical consulting services, throughout the U.S., in the Manufacturing, Architecture, Engineering, Utility and Construction industries.

Company Description

SecureTek Solutions (STS) is a full-service consulting firm that specializes in providing Engineering and Technical consulting services, throughout the U.S., in the Manufacturing, Architecture, Engineering, Utility and Construction industries.\r\n\r\nOur team of recruiting specialists can provide personalized services, to fit the changing needs of both our job seeking candidates, and our corporate clients.