Billing Specialist

Job Title: Coordinator, Facilities and S3 Administration - Billing Specialist Pay Rate: $30.00 per hour Position Type: Full-time, 5 month contract Onsite in Culver City, CA General Summary This role provides financial, payroll, and billing support to the Facilities, Backlot Operations, and S3 teams. You will handle union payroll, track job costs, manage invoices, and analyze budgets. You will work closely with Finance, Accounts Payable, and department managers to keep corporate operations running efficiently. Core Responsibilities 1. Financial Support & Budgeting Tracking Spend: Compare actual spending against the budget and explain any differences. Fiscal Planning: Help build annual operating and capital budgets. Month-End Close: Prepare journal entries, manage accruals, and assist with the monthly financial close. Data Cleanup: Find and fix cost discrepancies between Archibus and SAP systems. 2. Payroll & Labor Tracking Union Payroll: Process union employee payroll using the UKG platform. Hours Auditing: Input and verify daily labor hours in Archibus, making corrections as needed. Onboarding: Handle administrative paperwork for incoming union hires. Expense Tracking: Monitor labor, tools, and material costs for project accounting. Client Invoicing: Collect trade billables and monitor stage power usage to create client bills. Problem Solving: Research and resolve any vendor or client billing disputes. 4. Purchasing & Accounts Payable (AP) Procurement: Create purchase orders (POs) and vendor payment requests. Invoicing: Code and upload invoices and quotes into the Ariba system. Compliance: Ensure all department spending follows strict company guidelines. Job Requirements Education & Experience Education: Bachelor’s degree in Business, Finance, Accounting, or a related field preferred (experience can substitute for a degree). Experience: 4–6+ years of administrative, financial, or analytical experience. Preferred Background: Prior experience supporting Facilities, Construction Trades, Union environments, or the Entertainment industry. Key Skills Needed Software: Hands-on experience with SAP, Ariba, Archibus, UKG, or similar enterprise platforms. Excel: Advanced skills in Microsoft Excel (pivot tables, data analysis, formulas). Communication: Ability to explain complex financial and budget data clearly to field managers and trade teams. Core Abilities: High attention to detail, strong time management, and the ability to handle confidential personnel and financial data safely. Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status. At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on click.appcast.io. Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility). This posting is open for thirty (30) days. Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance. Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. #J-18808-Ljbffr