Construction Administrative Coordinator

Job Description

Job Description

Job Title: Construction Administrative Coordinator

Job Description

The Construction Administrative Coordinator plays a crucial role in supporting the organization through administrative tasks, customer and company relations, as well as facility management. This position operates under the direct supervision of the Area Supervisor and is responsible for ensuring that area billing, reporting, and day-to-day office operations are organized and efficient.

Responsibilities

• Provide support to field construction management and crews.
• Assemble and maintain final job packages for handover to the billing team.
• Identify and escalate issues to management as necessary.
• Maintain a professional appearance at all times.
• Handle a variety of individuals from diverse socio-economic, cultural, and ethnic backgrounds.
• Utilize computer skills in programs such as MS Word, Excel, and Outlook.
• Demonstrate strong written and oral communication skills.
• Work independently and follow through on assignments.
• Navigate fast-paced, ambiguous environments efficiently.
• Exhibit excellent organizational and planning skills.
• Commit to achieving goals and tasks with high dedication.

Essential Skills

• Proficiency in Microsoft Excel and other Microsoft Office programs.
• Ability to work effectively in fast-paced, ambiguous environments.
• Strong organizational and time management skills.
• Effective written and oral communication skills.
• Analytical and problem-solving skills.
• Experience working with diverse groups, from laborers to project managers.

Additional Skills & Qualifications

• Associate Degree or higher is preferred.
• Administrative experience is preferred.
• Experience in the utility or construction industry is a plus.
• Basic billing experience is beneficial.
• High School diploma is required.
• Experience with data entry and document control is advantageous.

Work Environment

The position is based in a corporate office environment with a business casual dress code. Work hours are Monday to Thursday from 8 am to 5/6 pm, with a half-day on Friday ending by 2-3 pm. The role may involve working on a construction site within a well-maintained trailer. The company offers a great culture with flexibility and opportunities for skill development in project administration.

This is a Contract to Hire position based out of Port St. Lucie, FL.

The pay range for this position is $21.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Port St. Lucie,FL.

This position is anticipated to close on Aug 2, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.