Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support day-to-day invoice and payment operations for a team based in Kirkland, Washington. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable working across finance and operational teams to keep payables accurate and on schedule. The role will focus on invoice processing, vendor payment administration, account reconciliation, and close support while maintaining strong compliance and internal control standards.

Responsibilities:
• Process vendor invoices from receipt through final approval, ensuring each item is properly coded, supported by required documentation, and aligned with purchase orders and receiving records.
• Enter and maintain invoice, vendor, payment, and general ledger details within the financial system with a high degree of accuracy and consistency.
• Review payable transactions for errors or omissions by identifying duplicate submissions, incomplete records, incorrect coding, and missing approvals before release for payment.
• Coordinate scheduled disbursements through checks, ACH, and wire transfers, making sure payments are issued in accordance with agreed terms and deadlines.
• Reconcile supplier statements against accounts payable records, research discrepancies, and help prepare reporting on outstanding balances and payment performance metrics.
• Support month-end activities by preparing accruals, cut-off entries, and related journal adjustments in partnership with the broader accounting team.
• Serve as a point of contact for vendor payment questions, resolving invoice disputes and collaborating with internal departments to address receiving or purchasing issues.
• Maintain compliance with internal controls and financial policies by following approval protocols, preserving audit documentation, and supporting regulatory and tax requirements.
• Partner with purchasing, receiving, operations, and engineering teams to resolve invoice mismatches, confirm delivered goods or services, and ensure expenses are assigned correctly.
• Contribute to audits, intercompany billing tasks, financial analysis requests, and other accounting projects as needed.• Hands-on experience in Accounts Payable, including invoice review, payment processing, and vendor account reconciliation.
• Practical knowledge of account coding and the ability to assign expenses accurately within a financial system.
• Experience coding invoices and verifying supporting documentation before payment approval.
• Familiarity with ACH transactions, check runs, and other standard payment methods used in AP operations.
• Strong attention to detail with the ability to detect discrepancies, duplicates, and data entry errors.
• Ability to work effectively with accounting, purchasing, receiving, and operational stakeholders to resolve payment-related issues.
• Working knowledge of internal controls, audit support practices, and deadline-driven month-end responsibilities.