Construction Office Administrator - Miami, FL

Position Summary We are currently seeking an experienced, self‑directed Temporary Construction Office Administrator. The ideal candidate is a self‑motivated, energetic, go‑getter who is highly organized and detail oriented. This 100% in‑office role requires 8:30 a.m. to 5:30 p.m., Monday through Friday, with no remote work. The position offers competitive weekly pay and benefits such as health insurance, holidays, and paid time off. Essential Duties And Responsibilities Provide general administrative support to the Executive Team and overall office. Answer phones, check voicemail, return calls, record information, and relay messages. Coordinate the Executive Team’s calendars using Microsoft Outlook. Greet visitors and prepare conference rooms for meetings. Maintain a neat, organized, and clean office environment. Use cloud‑based software (Microsoft SharePoint, OneDrive) to save, set up, and organize new files/documents. Coordinate check printing for subcontractors. Review invitations to bid and contract requirements, notifying the team of critical dates. Obtain certificates of insurance, W9s, and vendor/subcontractor documentation. Complete pre‑qualification, new vendor, and credit card authorization forms. Support marketing campaigns and communicate with vendors on required documentation. Purchase and maintain office and project‑related supplies. File all necessary paperwork, invoices, and project documents. Open mail and coordinate with departments to execute necessary actions. Follow up with vendors and subcontractors on pending miscellaneous items. Print and organize hard copies of drawings/plans for office and job sites. Perform general day‑to‑day office tasks that require administration. Follow up on order acknowledgements and delivery dates when necessary. Attend weekly staff meetings and record meeting minutes for distribution. Check contractor payment applications for accuracy and maintain lien waivers. Collect and save RFIs and submittals, preserving, organizing, distributing, and maintaining drawings including all document revisions. Knowledge, Skills and Abilities 100% in‑office position (no remote work). Strong initiative, work ethic, multitasking ability, follow‑through, organization, and detail orientation. Excellent written and verbal communication skills. Must be a leader and comfortable working autonomously. Intermediate to advanced skills with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook). Strong interpersonal skills as a team player with all levels of employees, vendors, and tenants. Excellent analytical and critical thinking skills. Basic understanding of accounting principles. Ability to multitask and work in a rapid‑moving environment. Education & Experience Bachelor’s degree (BA/BS) and/or Associate’s degree from college or university. Minimum 3–5 years of related or equivalent experience and/or training, specifically in a construction‑related field. Working knowledge of construction contracts, subcontracts, and invoices (AIA format). #J-18808-Ljbffr