CONTRACT ADMINISTRATOR

Performs journey-level contract administration and management work in support of Metro's acquisition process and goals. Performs contract administration activities for facilities, capital improvements, professional services, and construction projects from pre-award through post-award phases, including solicitations, evaluation of change orders, contract negotiations, compliance activities, and contract closeout. Plans procurement processes and assists user departments with setting schedules Summarizes technical specifications for Request for Proposals (RFPs) and Invitation for Bids (IFBs); performs cost/price analyses on contractor proposals and bids Schedules advertising and announcement of RFBs and IFBs Holds pre-proposal and bid conferences to answer questions Leads proposal and bid evaluation teams and evaluates proposals and bids including cost/price analysis Negotiates contract costs, terms, and conditions with multiple vendors Prepares award recommendations for management Prepares reports and correspondence, including price reasonableness reports Monitors contract compliance and negotiates amendments and/or change orders; establishes pricing/negotiation strategies Resolves problems and disagreements between contractors and user departments Analyzes cost/price elements in contractor proposals, bids, amendments, or change orders Determines market effect on pricing Attends various meetings, including pre-bid and post-bid debriefings Reviews invoices for compliance against contracts Assists new vendors with requirements of the procurement process Conducts closeout actions upon contract completion such as final audit, payment, etc. May be required to perform other related job duties. A combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position. Additional experience, as outlined below, may be substituted for required education on a year-for-year basis. A typical combination includes: Education Bachelor's Degree in Economics, Business, Public Administration, or a related field; Master's Degree in a related field preferred Experience One year of relevant experience performing contract administration work; some positions in this class may require specialized experience in area of assignment Certifications/Licenses/Special Requirements A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions Professional certification from National Contract Management Association (NCMA), American Production and Inventory Control Society (APICS), Institute for Supply Management (ISM), or equivalent preferred Preferred Qualifications Preferred Qualifications (PQs) are used to identify relevant knowledge, skills, and abilities (KSAs) as determined by business necessity. These criteria are considered preferred qualifications and are not intended to serve as minimum requirements for the position. PQs will help support selection decisions throughout the recruitment. In addition, applicants who possess these PQs will not automatically be selected. Experience administering contracts for capital construction, transit infrastructure, or public works projects, including coordinating contract amendments, change orders, and related procurement documentation Experience conducting cost and price analyses, supporting contract negotiations, and performing market research or market surveys related to procurement and contract administration activities Experience applying critical thinking and effective written and verbal communication skills while interpreting and ensuring compliance with applicable laws, regulations, policies, and contract requirements Experience performing daily contract administration and operational support activities for public sector or government agency procurement processes Knowledge of Theories, principles, and practices of contract administration and management techniques for public agencies Applicable local, state, and federal laws, rules, regulations governing public procurement and complex professional or heavy construction contract administration processes Statistical and cost/price analysis Applicable business software applications Skill in Performing contract administration and management work Performing cost/price analysis Analyzing situations, identifying problems, and recommending solutions Exercising sound judgement when making decisions Mediating and negotiating Preparing reports, contracts, specifications, correspondence, RFPs, and IFBs Communicating effectively orally and in writing Interacting professionally with various levels of Metro employees and outside representatives Ability to Interview and evaluate contract proposal respondents Represent Metro before the public Compile and analyze complex data Understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, and budgets Travel to offsite locations Read, write, speak, and understand English Special Conditions This job specification is not to be construed as an exhaustive list of duties, responsibilities, or requirements The physical demands described are representative of those that must be met by the employee to successfully perform the essential functions of this job Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions This classification is at-will and the incumbent serves at the pleasure of the hiring authority when classified as an Intermittent, Emergency, Annuitant, or Temporary employee, is assigned to the Office of Inspector General (OIG) or Board Clerk's Office, and/or reporting directly to the LACMTA Board of Directors Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out Working Conditions Typical office situation Close exposure to computer monitors and video screen Physical Effort Required Sitting at a desk or table Operate a telephone or other telecommunications device and communicate through the medium Type and use a keyboard and mouse to perform necessary computer-based functions Communicating through speech in the English language required #J-18808-Ljbffr