Administrative Services Clerk-Part Time IV

Pay: $17.26 per hour. Work hours: 5 hours per day, Monday‑Friday; 10am – 3pm. Occasional variance may be required to accommodate department vacation schedules or other staffing needs. Essential Functions Assist with the timely and accurate receipt and distribution of incoming/outgoing mail and packages, including photocopying, printing, and distribution as instructed using Toshia/Papercut (or current system). Assist with Workday Fixed Asset tags assignment and assure accuracy of shipping documents / verification of receiving receipts with open orders. Assist with preparation and delivery of outgoing and incoming mail, paper supplies, books and equipment, and maintain related records. Update receiving logs in SCLogic (or similar software program) and process reports as needed for incoming/outgoing equipment, materials, supplies and parts. Verify the accuracy of shipments received, deliver to appropriate departments, sort and distribute mail to main and other campus locations. In partnership with the college leased bookstore vendor, assist with delivery of books & merchandise utilizing the Coliseum Campus loading dock area. Assist with operation and maintenance of printing equipment, using Toshiba Papercut or similar software program, and maintain accurate printing records in accordance with college policy. Assist with campus‑wide confidential document shredding with an outside vendor. Assist with fixed asset tag implementation to assigned equipment and complete required paperwork. Assist with maintaining storage of regional records in conjunction with the Director of Finance & Business Services and assist with disposal of records in accordance with retention policies. Maintain adequate internal controls and ensure compliance with Ivy Tech Community College policies and procedures. Provide exceptional customer service to internal and external customers. Other Responsibilities The above list is not to be construed as an exhaustive list. Other duties logically associated with the position may be assigned. Minimum Job Requirements High School Diploma required; equivalent in work experience an advantage. Valid driver’s license required and must be able to pass the qualifications to become a college‑eligible driver. Proficient on personal computers and Microsoft Office. Ability to communicate effectively, both orally and in writing. Ability to follow detailed oral and written instructions. Ability to operate a forklift, hand tools, and equipment used in the department. Ability to exercise basic human‑relations skills in establishing and maintaining effective working relations within the Ivy Tech community. Preferable knowledge and experience in shipping/receiving areas and printing/copy equipment. Physical Requirements May be required to lift, push or pull up to 70pounds. May be exposed to chemical, mechanical or electrical hazard. May be exposed to dusts, fumes or odoriferous working conditions. Other Requirements All offers of employment are contingent upon an acceptable criminal background check. Benefits Health & Wellness: Access to a comprehensive vision care plan with low‑cost exams and allowances for glasses or contact lenses. Employee Assistance Program: Confidential counseling sessions, legal consultations, financial planning consultations and other resources at no cost. Financial & Retirement Benefits: Employees can contribute pre‑tax or post‑tax dollars through payroll deduction to build retirement savings. Educational Benefits: Fee remission for employees, spouses and legal dependents. For more information on Ivy Tech benefits, visit the Ivy Tech Careers benefits page. Equal Employment Opportunity Statement Ivy Tech Community College is an accredited, equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by TitleIX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to TitleIX may be referred to the College’s TitleIX Coordinator or to the U.S. Department of Education Office of Civil Rights. #J-18808-Ljbffr