Administrative Assistant

Posting Details

Job Posting Information


Posting Number
PG195094SP


Internal Recruitment
No


Working Title
Administrative Assistant


Anticipated Hiring Range
$45,000 - $48,416


Work Schedule
Monday - Friday, 8am - 5pm; night and weekend hours possible depending on event support needs.


Job Location
Raleigh, NC


Department
Career Center


About the Department


The Poole College of Management actively engages with industry and academia to create an innovative and collaborative intellectual environment that fosters learning, scholarship, and service. We're deeply rooted in NC State's history as a university that excels at science, technology, engineering, and math.

Our college's varied student body - over 4,000 students - hails from across North Carolina, the United States, and the world. Our faculty are thought leaders and field-tested experts with enduring ties to the world of business.

Poole College of Management has six academic departments: Accounting, Economics, Finance, Information Technology Analytics and Operations (ITAO), Marketing, Management, Innovation, and Entrepreneurship (MIE). We offer bachelor's degrees in accounting, business administration, and economics; master's degrees in accounting, business administration (MBA), economics, and management (including specialized degrees); as well as joint doctoral degrees in economics and operations research. Among our non-degree programs, we offer Executive Education and graduate certificates.

The college houses six initiatives fostering research, learning, and corporate engagement: Business Analytics Initiative, Business Sustainability Collaborative, Enterprise Risk Management Initiative, Entrepreneurship Clinic, Entrepreneurship Collaborative, and Supply Chain Resource Cooperative. The college is fully accredited by the AACSB.

To learn more about our College, visit:

Wolfpack Perks and Benefits


As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical , Dental , and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties


The Poole College of Management Career Center is seeking a highly organized, customer-focused Administrative Support Associate to serve as the operational hub of our office. This position plays a vital role in delivering exceptional service to students, employers, faculty, staff, and campus partners while ensuring the efficient day-to-day operations of the Career Center.

Reporting to the Associate Director of Employer Relations & Career Operations, the Administrative Support Associate provides comprehensive administrative, financial, and operational support to the Career Center team. This role oversees front desk operations, coordinates events and employer engagement activities, manages financial transactions and budgeting processes, and supervises a team of student employees. Success in this position requires excellent organizational skills, attention to detail, strong customer service abilities, and the capacity to manage multiple priorities in a fast-paced environment.

What You'll Do

Office Operations & Customer Service

• Serve as the first point of contact for students, faculty, staff, employers, alumni, and campus visitors by providing professional and responsive customer service.
• Manage the daily operations of the Career Center front desk, including phone, email, and visitor support.
• Recruit, train, schedule, and supervise student employees to ensure consistent front desk coverage and exceptional customer service.
• Coordinate student appointments and assist with office scheduling.
• Maintain departmental calendars, meeting agendas, and meeting minutes.
• Develop, update, and maintain standard operating procedures and shared departmental resources.
• Assist with employer engagement activities, including posting opportunities in ePACK, scheduling employer events, and generating reports.
• Coordinate logistics for workshops, career fairs, employer visits, and other Career Center events.
• Arrange meeting spaces, catering, parking permits, technology, transportation, and vendor services.
• Maintain office, event, and technology supplies.
• Update Career Center website content as needed.

Budget & Financial Administration

• Support the daily administration of the Career Center's annual operating budget.
• Track expenditures and maintain accurate financial records.
• Process invoices, payments, reimbursements, contracts, and vendor onboarding in collaboration with the Office of Business Services.
• Serve as the department Purchasing Card (P-Card) holder and reconcile monthly transactions.
• Prepare invoices and manage payments from employer partners for sponsorships, registrations, and other Career Center services.
• Support travel authorizations, reimbursements, and financial processing for faculty and staff participating in study abroad and international programs.
• Partner with Career Center leadership to monitor expenditures and ensure financial accuracy and compliance with university policies.

The Administrative Support Associate plays a vital role in advancing the mission of the Poole College of Management by supporting the Career Center's efforts to prepare students for successful careers. Through exceptional customer service, efficient office operations, and coordination of employer engagement activities and career programming, this position helps create meaningful opportunities for students to connect with employers, develop professionally, and achieve their career goals. The work performed in this role contributes directly to a positive student experience and supports the college's commitment to developing the next generation of business leaders.

Other Responsibilities

• Support special projects and initiatives that advance the mission of the Career Center.
• Assist with continuous improvement of office processes and procedures.
• Perform other duties as assigned to support departmental operations.

Qualifications


Minimum Experience/Education


High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.

Preferred Qualifications

• Knowledge of NC State processes
• Knowledge of career series information management platforms (Symplicity, GradLeaders) is strongly preferred
• Experience with event planning
• Experience in Higher Education

Required License or Certification

• N/A

Valid NC Driver's License required
No


Commercial Driver's License Required?
No

Recruitment Dates and Special Instructions


Job Open Date
07/01/2026


Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
07/08/2026


Notice to Applicants


Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase "see resume".

Special Instructions


Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.


Position Details


Position Number
00106700


Position Type
SHRA


Position Classification Band Title
Administrative Support Associate


Position Classification Band Level
Advanced


Position Classification Salary Range
$ 33,540 - $ 54,455


Salary Grade Equivalency
NC03


Alternate Option


If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0


Appointment
12 Month Recurring


Mandatory Designation - Adverse Weather
Non Mandatory - Adverse Weather


Mandatory Designation - Emergency Events
Non Mandatory - Emergency Event


Time Limited Position
No


Time-Limited Appointment Length (if applicable)

Department Id
202103 - Career Center - Poole College of Management


EEO


NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.