Facilities Management Assistant

Job Category: Administrative & Facilities Job Family: Facilities Job Description: The Facilities Management Assistant serves as a central point of coordination for Facilities Management operations, workplace services, and employee experience initiatives. This role oversees service request management, facilities communications, event coordination, key management, and internship support to ensure efficient operations and a positive workplace experience. The position partners with internal stakeholders, vendors, and business partners to deliver high-quality facilities services while driving continuous improvement opportunities. This role is 100% on-site (Monday-Friday) located at our Home Office in Green Bay, Wisconsin. About our Green Bay, WI Home Office: You’ll find lots to love in our beautiful home office in downtown Green Bay, Wisconsin. Our jeans-friendly environment has indoor and outdoor collaboration spaces, state-of-the-art R&D and sensory labs, culinary kitchens, a pilot plant, innovation center and more. Take advantage of outdoor workspaces. What You Will Do: Facilities Operations & Service Management Manage Facilities Management communication channels, including the facilities inbox and service request systems. Coordinate and monitor facility-related requests to ensure timely resolution and customer satisfaction. Track service metrics, identify trends, and recommend process improvements. Serve as a liaison between customers, vendors, and Facilities Management team members. Internship Program Coordination Coordinate onboarding, scheduling, timekeeping, and development activities for Facilities Management interns. Support intern growth through mentorship, coaching, and meaningful learning experiences. Partner with leadership to establish internship goals and development plans. Key Management & Security Administer physical key management processes, inventory controls, and access records. Coordinate key issuance, returns, audits, and compliance with security procedures. Maintain accurate documentation and recommend process enhancements. Events & Workplace Experience Lead coordination of facilities-supported meetings, events, and workplace initiatives. Manage event and catering calendars, resource scheduling, and logistical support. Partner with stakeholders to ensure successful event execution and positive workplace experiences. Develop and maintain event planning tools, processes, and communications. Operational Excellence Maintain facilities documentation, calendars, and operating procedures. Support reporting, process standardization, and continuous improvement initiatives. Assist with special projects and operational priorities as assigned. What You Need to Succeed: Education Associate degree or equivalent experience in Facilities Management, Business Administration, Hospitality, or related field preferred. Work Experience 5 years of experience in facilities, workplace services, operations, event coordination, or customer service preferred, or other relevant experience. Proficiency with Microsoft Office and service/ticket management systems. Strong organizational, ability to communicate effectively written and verbal, and problem-solving skills. Experience in a corporate office or facilities environment. Experience coordinating internship programs or mentoring others. Knowledge of workplace services, event management, and building security processes. Excellent customer service skills and positive attitude. Be able to handle multiple tasks simultaneously and be able to prioritize tasks and projects based on business needs. Strong initiative and the ability to work in self-directed manner is a must. Eligible partners will receive: Get not one, but TWO retirement benefits. When you join our employee-owned company, you’ll be part of our Employee Stock Ownership Plan (ESOP) from day one. In addition to an 8% 401(k) match into the ESOP, Schreiber will contribute an extra amount – about 8% of your earnings – toward your retirement every year. That’s a company contribution of around 16% in retirement savings annually. That’s hard to beat! Earn bonus pay. You’ll have an opportunity to earn incentive pay twice a year when we meet our company goals. Ready to make a move? Receive a $10,000 relocation bonus PLUS a generous relocation package if relocating more than 50 miles for a U.S. Salaried position. Childcare costs. Get up to $5,000 annually to help you with the cost of childcare. Monthly contributions toward childcare expenses, including independent babysitters. Earn extra money for taking care of yourself. Eligible partners can earn a Wellness Incentive and receive an employer‑funded Lifestyle Spending Account (LSA) to use on fitness, mental health, and other lifestyle expenses. Pursue development that’s relevant to your role, career goals and the company. Plus, we offer tuition reimbursement if you want to further your education to grow in your role at Schreiber. Get access to medical, prescription drug, dental and vision benefits starting day one. This includes an onsite nurse and mental health counselor. Experience caring like you’ve never experienced it before. We have a program that’s completely organized by and for other partners who need extra help. It’s called Partners Helping Partners. We have hundreds of examples of partners organizing fundraisers to help out others going through a hard time. Benefits that support your whole life. Visit Schreiber – Care for you to see everything Schreiber offers to support your health, wellbeing, and financial future. Sound like a company you’d like to be a part of? For positions that require any amount of travel: Valid driver's license, auto insurance (at least state minimum- more might be required), acceptable driving record per Schreiber Foods discretion, and vehicle that will ensure applicant can meet the travel necessities of the position are required. Schreiber requires that an employee have authorization to work in the country in which the role is based. In the event, an applicant does not have current work authorization, Schreiber will determine, in its sole discretion, whether to sponsor an individual for work authorization. However, based on immigration requirements, not all roles are suitable for sponsorship. Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, genetic information, disability, status as a protected veteran, or any other protected category under applicable federal, state, and local laws. Life & Culture - We call ourselves partners – not employees – and there’s a good reason behind that. Our work is more than just a job. Our common goals drive and energize us as we work together to be the best we can be. Caring is a huge part of who we are. We not only help each other grow; we take care of each other along the way. Whenever a partner is experiencing a hardship, it’s common for others to take the initiative to organize fundraisers to help support them through our Partners Helping Partners program. We also care about our communities and want to help make them better places to live every day. Who are we looking for? Our people are truly the heart of our company, and we’re on a journey together. It’s about more than a job. We work hard to find great people with diverse backgrounds, experiences and perspectives, and provide opportunities to help them grow. Like a family, we care deeply about each other #J-18808-Ljbffr Schreiber Foods, Inc.