Project Coordinator- Travel Required

Agency: OCX Job Function: Projects and Performance Improvement Job Subfunction: Project and Program Management Job Description: Location: Los Angeles, CA – Hybrid (in office 3 days/wk) Position Summary We’re looking for someone who will thrive in a dynamic environment where you will manage medium-to-large creative projects across multiple time zones and continents with various client stakeholders. You should be comfortable with ambiguity and able to orchestrate order within a highly creative environment. You are the lynchpin who motivates and collaborates with Account, Strategy, Creative, and Studio teams to deliver impactful work. Key Responsibilities

• Main point person for existing project client and internal team.
• Speaks to project updates and schedule on Weekly Status calls and resourcing needs on internal PM calls.
• Work closely with Delivery Manager to understand client requests and needs.
• Communicate any changes in scope.
• Schedule and lead team kick-off calls and follow-up meetings for each project. Ensure assigned project team is fully briefed on scope and budget prior to project start.
• Develop and track project schedules and budgets, monitor project scope, and handle invoice tracking and account billing for both retainer and project-based accounts.
• Ensure every necessary step of project scope is accounted for within the schedule and clearly organize and forecast deliverables and dependencies.
• Fully owns projects assigned to them and manages the day-to-day, ensuring the team is up-to-date with their assignments, progress, schedule, and next step.
• Contribute to the development of client proposals and cost estimates (e.g. SOWs, agency fees and third-party costs).
• Assign individual resource responsibilities, help identify appropriate resources needed for successful project completion.
• A strong knowledge of best practices in project management and ability to see big picture while managing every last detail.

Qualifications

• A bachelor’s degree, preferably in business, marketing, information systems or a related field.
• 3-5+ years project management experience managing budgets, timelines and people in an agency or related environment (or equivalent combination of education and experience).
• Experience managing workflow for medium-to-large scale content creation efforts (digital graphics, video, decks, etc.) Localization experience is plus.
• Experience in client-facing setting whether face-to-face or on conference calls.
• Self-starter with excellent interpersonal skills (tact, diplomacy, influence, focus on problem solving; solutions oriented, ability to delegate tasks, as appropriate, willingness to accept accountability, etc.)
• Demonstrate analysis/assessment capabilities.
• Ability to communicate clearly and effectively both verbally and written.
• Ability to work well under pressure and tight deadlines.
• Mac proficiency, particularly in the applications of MS Teams, MS Word, MS Excel and MS Project
• Experience with Figma, Smartsheets, and Content Management Systems (CMS) is a plus.

Core Competencies

• Project planning and scheduling
• Budget and scope management
• Risk and issue mitigation
• Stakeholder communication
• Resource allocation and team coordination
• Documentation and status reporting

$70,000 - $80,000 To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice. Link to Recruitment Privacy Notice: For US Job Seekers: It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.