Office / Project Administrator

Office / Project Administrator FASTSIGNS Charlotte

Are you the organizer your friends turn to when something needs to get done? Do you enjoy keeping people, projects, and operations running smoothly? FASTSIGNS Charlotte is hiring an Office / Project Administrator to support our design, sales, production, and management teams. You'll work across the full operation coordinating with customers, vendors, and staff to keep orders, materials, and information moving.

What You'll Do

• Assist with sales order processing, pre-order collections, AR follow-up, and pickup/delivery/installation coordination
• Purchase, expedite, and track production materials inventory
• Compile and pre-process vendor invoices for payment
• Maintain the e-commerce site and support marketing activities (social media, database mailings, thank-you cards)
• Help with business reports, month-end close-outs, expense tracking, filing, and general administration
• Back up sales staff during peak times, vacations, and sick days

What We're Looking For

• Extremely organized and detail-oriented; a natural multi-tasker
• High energy, reliable, and responsive
• Strong listener and clear communicator (written and verbal)
• Comfortable learning new systems, software, and processes
• Prior administrative, office coordination, or project support experience preferred

What We Offer

• Competitive hourly pay
• MondayFriday schedule; weekends and major holidays off
• Paid holidays and paid vacation
• Optional medical benefits
• 401(k) with company match
• Industry-leading formal and on-the-job training (introductory, intermediate, advanced)
• A clear path to grow your administrative, business, and project coordination skills

About FASTSIGNS Charlotte:

We design, produce, and install signs, graphics, and visual communications for businesses across the region from simple banners to large-scale wayfinding and vehicle wraps. No two projects are the same. If you want a role where you're constantly learning and your work helps drive a busy, fast-moving operation, this is it.