Executive Assistant

Description

Job Summary:

The executive assistant performs a variety of general and complex administrative duties in support of the chief executive officer, chief operations officer, and special assistant to the chief executive officer.

Administrative Support duties for the Chief Executive Officer (CEO) and Chief Operations Officer (COO):

• Manage office calendars, including complex scheduling with internal and external stakeholders.

• Coordinate travel arrangements, including hotel, flight, and ground transportation.

• Manage business expense receipts, code monthly credit card statements, and complete expense reimbursement forms.

• Maintain a variety of business-related accounts, subscriptions, and memberships.

• Purchase office supplies and maintain inventory.

• Coordinate technical support assistance including sending correspondence on behalf of the executives.

• Organize and prepare for meetings, including gathering documents and attending to logistics.

• Draft, review and send communications on behalf of company executive(s).

• Complete a variety of special projects including creating PowerPoint presentations, financial spreadsheets, special reports, and agenda material.

• Determine priority of matters of attention for executives; redirect matters to staff, or address matters personally, as appropriate.

• Assist in project management activities including project coordination, monitoring and communication of projects and programs managed by the operations department.

• Transcribe source materials, prepare documents, reports, tables and charts; distribute as appropriate.

• Perform other general duties as required.

Administrative Support duties for the Special Assistant to the Chief Executive Officer:

• Assist with the planning and execution of board-related meetings and special events, including monthly/quarterly committee meetings, the bi-annual board orientation, and annual board of directors’ retreat.

• Assist with recording and maintenance of board-related meeting records and documents.

• Assist with general duties as needed.

Skills

Administration, Calendar management, Office suite, executive administration, executive support, executive administrative support, executive administrative, healthcare industry

Additional Skills & Qualifications

BVA:

• Experience within a large Healthcare system

• Experience supporting a board of directors

Skilled in:

• Providing stellar internal and external customer service;

• Anticipating the needs of others, as well as issues to be resolved and/or obstacles to plan for accordingly;

• Effectively prioritizing competing requests and duties;

• Identifying operational inefficiencies, and proactively offering resolutions;

• Researching and identifying essential information;

• Identifying and utilizing resources to complete tasks;

• Communicating respectfully, clearly, and effectively;

• Managing complex calendars, including scheduling/rescheduling meetings with multiple attendees, recurring

cadences, and at multiple sites;

• Planning and coordinating travel arrangements, including lodging, flights, and ground transportation; and

• Utilizing Microsoft Office Suite applications and Adobe Acrobat Pro.

Ability to:

• Demonstrate a courteous, professional demeanor with internal and external stakeholders at all levels;

• Establish and maintain effective working relationships;

• Demonstrate a collaborative mindset;

• Maintain discretion and confidentiality at all times, with all forms of sensitive information;

• Exhibit a sense of urgency when resolving problems and working with critical deadlines;

• Demonstrate superior level of organization and attention to details; and

• Exhibit a calm and flexible attitude in a fast-paced, swiftly-changing environment.

Experience Level

Expert Level

Job Type & Location

This is a Contract to Hire position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $33.94 - $36.90/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin,TX.

Application Deadline

This position is anticipated to close on Jul 6, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.