Accounting & EDI Specialist

Accounting & EDI Specialist

We are seeking a highly organized and detail-oriented accounting professional to manage a wide range of responsibilities, including accounts payable, accounts receivable, collections, order processing, and related accounting functions. The ideal candidate will have extensive experience working with major retail partners such as Amazon, Target, and Walmart, along with a strong understanding of EDI processing and vendor compliance.

Key Responsibilities

• Oversee accounts payable and accounts receivable functions, ensuring accuracy and timeliness of all transactions.
• Manage collections activities, including customer follow-ups and resolution of outstanding balances.
• Process and monitor customer orders, ensuring accuracy through all stages, from entry to shipment to invoicing.
• Handle EDI processing and troubleshoot any transmission or data discrepancies.
• Assist with onboarding new retail and distribution accounts, ensuring all compliance documentation, routing guides, and vendor setup forms are completed accurately.
• Research and resolve chargebacks, deductions, and discrepancies across retail platforms.
• Communicate effectively with internal departments and external retail partners to resolve issues promptly.
• Maintain accurate and organized financial records and documentation.
• Support the accounting team with reporting, reconciliations, and month-end close activities as needed.
• Thrive in a fast-paced environment, especially during high-volume holiday seasons.

Qualifications

• 3+ years of experience in accounting, accounts payable/receivable, or related roles.
• Experience working as a retail vendor with large national accounts (Amazon, Target, Walmart, etc.).
• Strong understanding of EDI processing and vendor compliance requirements.
• Proficiency with Microsoft Office Suite (Outlook, Excel, Word, Teams).
• Excellent organizational and record-keeping skills, with a strong ability to prioritize and follow up.
• High aptitude for problem-solving and troubleshooting with minimal supervision.
• Exceptional attention to detail, accuracy, and time management.
• Excellent written and verbal communication skills.

Preferred

• Experience with ERP systems or other accounting software.
• Familiarity with vendor portals, chargeback systems, and retail compliance platforms.