Program Coordinator, Institute of the Bill of Rights Law

Program Coordinator, Institute of the Bill of Rights Law

William & Mary Law School provides an exceptional education for tomorrow's lawyers. As the nation's first law school, we maintain an enduring tradition of intellectual and professional excellence. We improve legal systems here and abroad through a commitment to the classroom, influential scholarship, and service to the public. Our students become highly skilled advocates, ready to serve their clients and their communities with thoughtful engagement and unwavering integrity. We recognize the challenges of our history and our responsibility to pursue the realization of justice through the rule of law. Above all, we strive to be a diverse and close-knit community, inclusive in the broadest sense and defined by a shared commitment to the rigorous and open-minded study of the law.

The mission of the Institute of Bill of Rights Law (IBRL) is to contribute to the ongoing national dialogue about issues relating to the U.S. Constitution and our Bill of Rights. The program coordinator will serve as the point of contact for the Supreme Court Preview, a nationally-recognized annual conference of federal judges, journalists who cover the Court, members of the Supreme Court bar, and Constitutional Law scholars. In addition to the Preview, the coordinator would support other IBRL programs and events including:

• Developing the Citizen Lawyers in Action program, including organizing an annual award ceremony and lecture.
• Supporting the functions of the Institute of Bill of Rights Law Student Division.
• Assisting the Institute Director in creating and administering new events by corresponding with guest speakers / interacting with law student volunteers.
• Acting as a liaison for all event participants to manage all travel/transportation, lodging, parking, registration, reimbursements, and Continuing Legal Education (CLE) credit requirements.
• Other duties as assigned.

Required Qualifications:

• High school graduate or equivalent.
• Experience in a busy, professional office environment.
• Demonstrates outstanding organizational, administrative, and customer service skills.
• Demonstrates strong communication (oral and written) and interpersonal skills for developing effective working relationships with a variety of internal and external constituents and VIPs.
• Basic graphic design experience, using Canva or similar software.
• Knowledge of basic office technology (phone, copier, fax, scanning, etc.).

Preferred Qualifications:

• Some post high school education such as an associate degree or administrative certifications.
• Proficiency with Microsoft Office Suite (particularly Excel and Outlook).
• Basic knowledge of event design and event flow, familiarity with the event planning process, and some experience with planning and coordinating events.
• Experience with booking travel and lodging.
• Experience with maintaining a budget.

Conditions of Employment:

• This position offers a flexible work schedule with some remote work opportunities (not full-time). An occasional evening or weekend may be required. The slowest period is December and January. The busiest period is August through the first weekend in October.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve month period beginning May 1 each year.

Job Duties:

75% - Point of Contact for IBRL Events:

• Point of contact for registration, lodging, transportation, parking, catering, Continuing Legal Education (CLE) credits, etc.
• In conjunction with the Law Events team, support all IBRL events on-site.
• Coordinates with Law School Administration and Parking Services to ensure all visitor parking needs are met.
• Completes all Continuing Legal Education (CLE) applications as needed.
• Keeps accurate records for all events and participants.
• Coordinates with Law School and University communications staff to address all advertising and marketing needs including coordinating the design, production and distribution of publicity.
• Manages the event budget according to State, University, and Law School rules/regulations; coordinates disbursement of funds to vendors and coordinates reimbursements for allowed event expenses.
• Must maintain familiarity with State, University, and Law School travel, housing, and meal expense policies.

25% - Office Administration:

• Assists with organizing and implementing programs and workshops.
• Works with Information Technology and the Law Room Technologist to troubleshoot issues.
• Oversees office operations such as word processing, data entry, communications, filing, photocopying, scanning, calendar management, supply orders, and general office tasks.
• Oversees IBRL website updates to reflect current events and Digital Notebook for the Supreme Court Preview.
• Other duties as assigned.

Additional Job Description:

Posting Range: Up to $21 an hour, commensurate with experience.

Job Profile: JP0248 - Administrative & Office Specialist II - Nonexempt - Hourly - H05

Qualifications: Hourly

Compensation Grade: H05

Recruiting Start Date: 2026-04-30

Review Date:

Position Restrictions: Restricted Term

EEO is the Law. Applicants can learn more about William & Mary's status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission.

Background Check: William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial (credit) report or driving history check.

Remote Work Disclaimer: Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor's ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.