Administrative Assistant

Administrative Assistant Santa Clara, California We're in an unbelievably exciting area of tech and are fundamentally reshaping the data storage industry. Here, you lead with innovative thinking, grow along with us, and join the smartest team in the industry. This type of work—work that changes the world—is what the tech industry was founded on. So, if you're ready to seize the endless opportunities and leave your mark, come join us. The Role Join us as an Administrative Assistant to directly support Vice Presidents and their leadership teams within a critical, fast-growing organization. You will be the linchpin for seamless operations, ensuring executive focus remains on key business outcomes and driving team productivity. This role requires a proactive, hyper-organized, and resourceful partner who can anticipate needs and manage complex logistics across global and cross-functional teams. What You'll Do Drive Executive Efficiency by owning and meticulously managing complex calendars, prioritizing critical meetings, and resolving scheduling conflicts across global time zones and departments. Orchestrate Seamless Travel and Finances by carefully researching, arranging, and managing domestic and international travel logistics, and processing expense reports and purchase requisitions with high accuracy. Facilitate Cross-Functional Collaboration by acting as a professional and discrete liaison between the executive office, internal organizations, customers, and external partners. Manage Critical Team Operations by providing direct administrative support, including scheduling, coordinating events, and managing team-wide special projects and assignments from inception to completion. Streamline Communication Flow by proactively managing and prioritizing incoming communications (email, calls, etc.) to ensure the VP is prepared and focused on high-priority matters. We are primarily an in-office environment and therefore, you will be expected to work from the Santa Clara office in compliance with Everpure's policies, unless you are on PTO, or work travel, or other approved leave. What You Bring Expert Calendar Management demonstrated ability to manage high-volume, dynamic calendars for senior leaders, including effective prioritization and scheduling across time zones and organizational levels. Advanced Software and Tool Fluency expertise across Google Workspace (Gmail, Calendar, Docs, Slides, Sheets), Concur, Microsoft Office (Word, Excel, PowerPoint), and Zoom. Enterprise Platform Experience skilled in working with enterprise platforms like Workday, DocuSign, ServiceNow, Tableau, and Greenhouse, with a proven ability to streamline workflows and solve problems quickly within these systems. Technology-Driven Efficiency experienced in leveraging modern tools, including AI tools (ChatGPT, Gemini), to drive administrative efficiency and thrive in a multi-tool, high-velocity environment. High Attention to Detail and Discretion strong proficiency in written and verbal communication, grammar, and proofreading, coupled with a proven track record of handling confidential information with the utmost discretion. Salary ranges are determined based on role, level and location. For positions open to candidates in multiple geographical locations, the base salary range is reflective of the labor market across the applicable locations. This role may be eligible for incentive pay and/or equity. There is no application deadline and we accept applications on an ongoing basis until the job is filled. The hourly pay range is: $41 - $62 USD What You Can Expect From Us: Innovation: We celebrate those who think critically, like a challenge, and aspire to be trailblazers. Growth: We give you the space and support to grow along with us and to contribute to something meaningful. We have been named Fortune's Best Workplaces in Technology™, Fortune's Best Workplaces in the Bay Area™, and certified as a Great Place to Work®! Team: We build each other up and set aside ego for the greater good. And because we understand the value of bringing your full and best self to work, we offer a variety of perks to manage a healthy balance, including flexible time off, wellness resources, and company-sponsored team events. Check out purebenefits.com for more information. Accommodations and Accessibility: Candidates with disabilities may request accommodations for all aspects of our hiring process. For more on this, contact us at View email address on click.appcast.io if you're invited to an interview. Our Commitment to a Strong and Inclusive Team: We're forging a future where everyone finds their rightful place and where every voice matters. Where uniqueness isn't just accepted but embraced. That's why we are committed to fostering the growth and development of every person, cultivating a sense of community through our Employee Resource Groups and advocating for inclusive leadership. Everpure is proud to be an equal opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other characteristic legally protected by the laws of the jurisdiction in which you are being considered for hire. Join us and bring your best. Bring your bold. Pure and simple.