Administrative Assistant 2

Job Description

Job Description

The Receptionist/EA is the primary face and voice of the organization, managing the front office experience while ensuring seamless calendar, travel, and communication support for executives. Key Responsibilities: Reception & Front Office Duties Guest Relations: Greet clients, visitors, and vendors warmly, ensuring a professional and welcoming front-office environment.

Communications: Answer, screen, and direct incoming emails and visitor request.

Mail & Deliveries: Receive, sort, and distribute daily mail, packages, and courier deliveries, and manage outgoing shipments.

Facility Presentation: Keep the reception and lobby areas clean, organized, and stocked with necessary materials.

Security: Monitor visitor access, issue visitor badges, and follow building safety protocols.

Executive Assistant & Administrative Duties

Calendar Management: Maintain complex schedules and coordinate appointments or meetings for executives.

Travel Coordination: Book domestic and international travel arrangements, itineraries, and accommodations.

Meeting Preparation: Reserve conference rooms, set up boardrooms, prepare materials or presentations, and provide refreshments for guests.

Cross-Functional Support: Handle ad-hoc administrative projects or back up other operational staff as needed

Qualifications & Skills

Experience: 1–3 years of experience in front-desk administration, customer service, or junior executive support.

Communication: Exceptional verbal and written communication skills with a polished, professional demeanor.

Technical Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Organization: Strong ability to multitask, prioritize competing requests, and maintain strict confidentiality regarding executive matters