Administrative Assistant / Receptionist

Administrative Assistant / Receptionist

We're seeking a professional, organized, and service-oriented Administrative Assistant / Receptionist to serve as the first point of contact at Allied Residential's corporate office. In this role, you'll manage the front desk, assist portfolio managers and properties, and provide support to administrative team members and corporate staff. You'll play a vital role in keeping office operations running smoothly, handling a wide range of administrative tasks, and ensuring a welcoming and professional environment for visitors and employees.

Key Responsibilities

• Answer and route all incoming calls to the appropriate team members.
• Accept, sort, and scan all incoming mail to designated locations.
• Maintain conference room schedules and assist with meeting coordination.
• Compile and process orders for Office Manager review or purchase.
• Keep the breakroom stocked and organized.
• Create and post monthly company calendars.
• Prepare and distribute various reports to departments, properties, and ownership groups, including Monday Morning Reports, KCHA reports, and tracking logs.
• Assist with monthly, quarterly, and year-end financial statement processing and reporting.
• Prepare lender packages, owner requests, and budget materials as needed.
• Reconcile petty cash funds on a regular basis and ensure all transactions are properly documented and balanced.
• Support year-end tasks including archiving files, creating new year files, and updating records.
• Provide administrative assistance to the President, Executive Team, and other departments as requested.
• Attend and participate in regular meetings and trainings.

Qualifications

• High school diploma or GED required; six months to one year of related experience preferred.
• Strong customer service skills with the ability to handle calls and visitors professionally.
• Excellent organizational skills with the ability to manage multiple tasks and deadlines.
• Proficiency in Microsoft Office Suite/Office 365, especially Outlook, Excel, and Word.
• Familiarity with remote work platforms, VPNs, and online security best practices; Yardi or RealPage experience highly preferred.
• Strong verbal and written communication skills, including professional phone etiquette.
• Basic math skills, including the ability to compute rates, ratios, and percentages.
• Ability to occasionally lift and/or move up to 30 pounds and work in a typical office environment.

Compensation and Benefits

• We offer a competitive wage based on experience, along with a comprehensive benefits package designed to support your health, financial well-being, and work-life balance.
• 152 hours (19 days) of Paid Time Off (PTO) annually, plus carry-over up to 120 hours and longevity PTO at 6 and 10 years.
• 9 paid holidays.
• Comprehensive health benefits including medical, dental, vision, life, and disability-effective the 1st of the month after 60 days.
• Health Savings Accounts and Flexible Spending Accounts.
• Employee Assistance Plan.
• 401(k) with employer match (25% of contributions up to 4% of eligible pay).
• Continuous professional development and advancement opportunities.
• Schedule is Monday-Friday, 8am-5pm.

Equal Opportunity Employer

Allied Residential proudly provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age, veteran status, disability, sexual orientation, gender identity, or any other protected status.

Mission Statement

Creating Communities | Exceeding Expectations

If you're ready to bring your organization, professionalism, and customer service skills to a fast-paced and collaborative environment, apply today and become a valued member of our corporate team.