Administrative Assistant/Accounting Clerk

Job Description

Job Description

Job Summary

The Administrative Assistant/Accounting Clerk position supports both financial and administrative functions within our title insurance agency. Key responsibilities include processing invoices, reconciling accounts, and maintaining accurate financial records. Administrative duties involve answering phones, preparing correspondence, and providing front-desk support. This role requires strong attention to detail, proficiency with accounting software and office tools, and the ability to manage multiple tasks efficiently in a small-team environment. The position plays a vital role in ensuring smooth daily operations and accurate financial reporting.

Responsibilities 

• Perform daily cash management activities including preparing deposits and processing payments
• Maintain and update accounting records to ensure accuracy
• Perform monthly account reconciliations and resolve discrepancies
• Prepare journal entries to accurately reflect business transactions in the general ledger
• Support Tax Accountant in preparing annual tax return
• Perform general office duties such as filing, answering phones, and handling routine correspondence
• Support the Title Agency team in various administrative tasks

Qualifications

• High school diploma/GED required, some college preferred
• Previous experience in an accounting or administrative support role
• Proficient with QuickBooks or similar accounting software, and Microsoft Office Suite, especially Excel
• Strong attention to detail with the ability to manage multiple tasks 
• Excellent verbal and written communication skills
• Familiarity with title insurance processes a plus