Administrative Assistant / Secretary

Job Description

Job Description

Benefits/Perks

• Competitive Compensation
• Paid Time Off
• Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Administrative Assistant/Secretary to join our team. In this role, you will provide support to our office employees, assisting them in printing A/R statements, processing A/P invoices in the system and USDA Document review. Your responsibilities will also include answering phone calls, scheduling pick up appointments, responding to e-mails and other office tasks. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Bilingual English/Spanish is a must.

Responsibilities 

• Answer incoming phone calls and route them to the appropriate person
• Schedule appointments and maintain a calendar
• Accounts Payable and Accounts Receivables
• Write emails, place purchase orders and process customer orders
• USDA Document Reviews
• Maintain an organized filing system
• Develop, update, and maintain relevant office procedures

Qualifications

• High school diploma/GED required, 
• Previous experience as an Administrative Assistant/Secretary or in a similar position
• Familiarity with standard office equipment such as printers, fax machines and postage machines
• Excellent computer skills and knowledge of Microsoft Word, Outlook, and Excel
• Highly organized with excellent time management skills and the ability to prioritize projects
• Bilingual English/Spanish