Executive Assistant - In Office

What is the role:

Provides administrative support typically to a Vice President or department head and up to one additional Vice President or Division head. Exercises a high level of confidentiality, tact and diplomacy to support the department/area with limited supervision. Familiar with a variety of organization concepts, practices and procedures. Ensures duties are completed accurately and delivered in a high quality and timely manner.

Primary Duties & Responsibilities

• Performs a variety of office maintenance and administrative functions; manages schedules and business travel, maintains supplies, prepares invoices and monitors expenses/budgets, takes minutes, etc.
• Identifies efficiencies in processes and procedures.
• Coordinates department meetings/town halls/committee meetings and events; prepares agenda, materials, etc.
• Prepares and provides information needed; prepares reports, collects and analyzes information, prepares presentations, etc.
• Assists in the employee experience by coordinating employee events, team communication, and onboarding/orientation to the department.
• Works on or may lead projects as requested.
• May provide work direction to other administrative or temporary staff.
• Other department specific duties as assigned.
• Maintains strict confidentiality in handling materials and sensitive information.

Qualifications:

• Five or more years of administrative assistant experience.
• Associates degree or specialized training or equivalent experience; college degree preferred.
• Proficient in MS Office at advanced levels.
• Extensive calendaring experience.
• High degree of organization and planning skills.
• Excellent written and verbal communication skills.
• Ability to apply good judgment in making independent decisions and coordinating information.
• Ability to handle and manage multiple priorities and adapt to rapidly changing needs and priorities.

Skills You Have:

• • Administrative Service Delivery: Expert ability to manage executive-level administrative operations, identify process efficiencies, and deliver accurate, timely support.
  • Organizational Excellence: Expert ability to prioritize competing requests, manage complex calendars and travel, track commitments, and meet tight deadlines across multiple stakeholders.
  • Attention to Detail: Expert accuracy when preparing schedules, communications, reports, presentations, meeting materials, and expense information.
  • Organizational and Political Savvy: Expert ability to navigate a large corporate environment, coordinate resources, and build productive relationships with leaders and key partners.
  • Emotional Intelligence: Expert judgment, discretion, diplomacy, and confidentiality when supporting executives and handling sensitive information.
  • Technical and Digital Acumen: Expert proficiency with Microsoft Office, particularly Outlook, and the ability to use technology to organize work and improve efficiency.
  • Business Acumen: Advanced understanding of business priorities and the judgment to make independent decisions, connect information, and anticipate executive needs.

Compensation Range:

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Geographic Specific Pay Structure:

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We believe in fairness and transparency. It’s why we share the salary range for most of our roles. However, final salaries are based on a number of factors, including the skills and experience of the candidate; the current market; location of the candidate; and other factors uncovered in the hiring process. The standard pay structure is listed but if you’re living in California, New York City or other eligible location, geographic specific pay structures, compensation and benefits could be applicable, click here to learn more.

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Northwestern Mutual is an equal opportunity employer that welcomes talented individuals of all backgrounds. We are committed to creating and maintaining an environment in which each employee can contribute creative ideas, seek challenges, assume leadership and continue to focus on meeting and exceeding business and personal objectives.