Administrative Specialist

Senior Administrative Assistant

Versiti is a fusion of donors, scientific curiosity, and precision medicine that recognize the gifts of blood and life are precious. We are home to the world-renowned Blood Research Institute, we enable life saving gifts from our donors, and provide the science behind the medicine through our diagnostic laboratories. Versiti brings together outstanding minds with unparalleled experience in transfusion medicine, transplantation, stem cells and cellular therapies, oncology and genomics, diagnostic lab services, and medical and scientific expertise. This combination of skill and knowledge results in improved patient outcomes, higher quality services and reduced cost of care for hospitals, blood centers, hospital systems, research and educational institutions, and other health care providers. At Versiti, we are passionate about improving the lives of patients and helping our healthcare partners thrive.

Position Summary

The Senior Administrative Assistant provides high level administrative and operational support to The Chief of Staff and Director of Advancement as well as the Advancement team, ensuring seamless coordination of priorities, communications, and deliverables. This role serves as a central partner in planning and executing Advancement events, managing logistics, timelines, vendor coordination, and on site support to deliver a professional and mission aligned experience for donors, partners, and internal stakeholders. The Senior Administrative Assistant anticipates needs, exercises sound judgment, and maintains discretion while balancing multiple leaders, projects, and deadlines in a fast paced environment. Through strong organizational skills and a collaborative approach, this position strengthens Advancement team effectiveness and supports the successful execution of strategic initiatives and events.

Total Rewards Package

Versiti provides a comprehensive benefits package based on your job classification. Full-time regular employees are eligible for Medical, Dental, and Vision Plans, Paid Time Off (PTO) and Holidays, Short- and Long-term disability, life insurance, 7% match dollar for dollar 401(k), voluntary programs, discount programs, others.

Responsibilities

MAJOR RESPONSIBILITIES

• The Senior Administrative Assistant provides advanced administrative and operational support to assigned executives and their areas of responsibility, with a strong focus on supporting initiatives and events.

• Manages schedules using electronic calendar system.
• Arranges various meetings and workshops including internal and external participants.
• Coordinates travel arrangements and prepares itineraries.
• Compiles data and assists in preparation of ongoing, periodic, or special reports/presentations.
• Coordinates ongoing, periodic, or special projects as applicable to specific executive/leadership team/business unit.
• Provides administrative support to meetings and committees as assigned.
• Participates in team concept providing cross-coverage in department.
• Advance skills in Excel and Powerpoint

GENERAL DUTIES

• • Organizes and maintains file system.
  • Places and screens phone calls.
  • Opens and sorts mail.
  • Performs incidental word processing/typing, photocopying and faxing.
  • Deals appropriately with confidential situations and materials.
  • Participates in meetings and work groups as needed.
  • Creates a professional demeanor with internal and external customers ensuring that the service standards of BCW are maintained at all times.

• Performs other duties as required or assigned which are reasonably within the scope of the duties in this job classification
• Understands and performs in accordance with all applicable regulatory and compliance requirements
• Complies with all standard operating policies and procedures

Qualifications

Education

• High School Diploma or equivalent required
• Advanced education in business or administrative training preferred

Experience

• 3-5 years experience in a progressively responsible administrative support role, preferably working with senior management required
• Familiarity with health care environment preferred

Knowledge, Skills and Abilities

• Excellent secretarial and administrative skills with a high level of proficiency in the use of the computer and Microsoft office products required
• Exceptional interpersonal and customer service skills with the ability to maintain rapport in a confidential manner within and outside the organization with all levels of management and staff required
• Ability to work under minimal supervision required
• Ability to independently assess and problem-solve complex situations utilizing sound judgment and critical thinking skills required
• Proven organizational and prioritization skills with the ability to multi-task and handle complexity required
• Excellent verbal and written communication skills required

Tools and Technology

• Personal computer and printers required
• Fax and copy machines required
• Multiple phone lines required